System Options Documents Types page

IMPORTANT: If your organization or service provided has opted to use the Content Manager Administration client, this page will not be available in the Content Manager client System Options. To enable or disable any of these options, you will need to access the Content Manager Administration client. See the Content Manager Enterprise Studio - Dataset setup and maintenance - Content Manager Administration client help for further information.

To prevent the storage of specific files, select from the following:

  • Prevent storage of zero-byte files documents - select to prevent the storage of files that contain no data. Zero byte files cannot be loaded or used by most applications.
  • Prevent storage of documents with unspecified extension - select to prevent the storage of files whose file extension is unspecified.
  • Prevent storage of documents larger than - type the maximum file size (in bytes) of files to be stored in Content Manager. Files larger than this setting will not be stored.
  • Check contents of container file types (msg, zip, etc.) for unsuitable extensions - select this option to prevent container file type files that contain restricted file types from being checked into Content Manager. If this is not selected, container file type files will not be checked for restricted file types and they will be checked into Content Manager.

Use the Documents page to configure the Content Manager processing of all documents of a specified file type, identified by its extension, for example, *.docx or to prevent processing of documents of a specific size or unspecified extension.

The file type processing that Content Manager controls:

  • Document content indexing – excluding all documents of a particular file type from document content indexing
  • Longevity rendering – setting Content Manager Render to exclude documents of a particular file type from processing
  • Record renditions – enabling the processing of the configured renditions at the same time as adding or modifying documents of a particular file type

To change the Content Manager default settings for processing electronic documents of a particular file type, add it to the list and set its properties.

  1. Click System on the Administration ribbon
  2. Click the Document Types page.

    The Document Types page appears with the list of registered file types.

    By default, there is one item in the list:

    • Tagged Image File Format (*.tif)
  3. Select the file type to view details of and click Properties.
    The Properties of file type dialogue appears with the file type details.
  1. Click Add.
    The New File Type dialogue appears.
  2. Use the dialogue to set the new file type's properties.
    See Properties of file type dialogue box.
  3. Click OK.
    Content Manager saves the new file type settings.
  1. Select the file type to edit
  2. Click Properties.
    The Properties of file type dialogue appears.
  3. Use the dialogue to modify the file type's properties.
    See Properties of file type dialogue box.
  4. Click OK.
    Content Manager saves the changes to the file type settings.
  1. Select the file type to remove
  2. Click Remove.
    A confirmation dialogue appears.
  3. Click Yes to confirm.
    Content Manager removes the file type from the list and reverts the processing settings for documents of that file type back to the Content Manager default.

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