List of shortcut keys
NOTE: Some of the shortcut keys may be standard Windows navigation shortcuts and not specific to Content Manager.
| Menu command | Shortcut key combination | Function/Result |
|---|---|---|
| Search - Find Records | CTRL+F | Opens search window |
| Search - Saved Searches | CTRL+G | Opens Saved Search window |
| Search - Browse Via Classifications | CTRL+F3 | Opens a Classifications window allowing you to view records using a selected Classification |
| Search - Find Activities | CTRL+Y | Searches for Activities |
| Search - Find Workflows | CTRL+W | Searches for Workflows |
| Search - Find Communications | CTRL+Q | Searches for Communications |
| Search - Current Search - Refine Search | F7 | Modifies the search criteria for the selected search results |
| Search - Current Search - Go Back | ALT+Left key | Returns to your previous search results |
| Search - Current Search - Go Forward | ALT+Right key | Displays your next search results |
| Search - Current Search - Jump | CTRL+J | Opens the selected items parent item. Available on right-click menus for lists. |
| Search - Current Search - Refresh Search | F5 | Refreshes your selected search results |
| Search - Current Search - Select Favourites | CTRL+I | Displays your favourite records. For example, if you select records in a Classifications browser, CTRL+I will display your Favourite records instead of Favourite Classifications. If in Space management, it will display your Favourite Space levels. |
| Search - Favourites - Records | ALT+F3 | Displays your favourite records |
| Search - Recent - Recent Containers | ALT+F2 | Displays containers you have recently accessed |
| Search - Recent - Recent documents | CTRL+F2 | Displays documents you have recently accessed |
| Search - Trays - Records Work Tray | ALT+F8 | Displays records in your Work tray |
| Search - Trays - Records In | ALT+F5 | Displays any records currently assigned to you |
| Search - Trays - Records Due | ALT+F6 | Displays any records that have a due date for you |
| Search - Trays - Records In Or Due | ALT+F7 | Displays records currently assigned to you and records that have a due date for you in one window |
| Search - Trays - Offline Records | F8 | Displays records in your Offline Records list (Drafts etc) |
| Search - Trays - Documents Checked Out | ALT+F1 | Displays records you have currently checked out |
| Select from dialog - Run the search | F2 | On a Select from... dialogue that has a Quick Search available, click F2 to run the search. |
| Help - Use Default Layout | CTRL+SHIFT+T | Resets your Content Manager session to use Content Manager default settings rather that user-customised settings. This option can be turned on and off again by selecting it |
| View - Reload | F6 | Reload/reload all windows |
| View - Refresh | F5 | Refreshes the selected window (same as Search - Current Search - Refresh Search) |
| OK | Enter | Uses the OK button on a dialogue |
| Cancel | Escape | Uses the Cancel button on a dialogue |
| Help | F1 | Displays the Help file topic associated with the function |
|
Context Menu |
SHIFT+F10 | Opens right-click menu |
| N/A | CTRL+E | Redisplays the whole control list - for example, If in Space management, it will display the entire Space management levels list |
| Drop-down list, Spell check or Calendar | ALT+DOWN ARROW | Equivalent of clicking the drop-down list button. If no list box is available on the field, this will activate any other box on the field, for example, spelling checker or calendar |
| KwikSelect | ALT+UP ARROW | Equivalent of clicking KwikSelect. If no KwikSelect is available on the field, this will activate any other box on the field, for example, spelling checker or calendar |
| Tags | SPACE BAR | Tags current record in search results window |
| N/A | Right mouse button in a record's list pane details | Tags records in search results window. Access to Refine Search and all Browse and Navigation menu functions |
| N/A | Right mouse button over a record's view pane details | Uses to copy the selected field to the windows clipboard or to change your view pane details |
| N/A | ALT+A | Workflow - add a result to an Activity |
| N/A | CTRL+O | Edits a document. Checks out a selected document and displays it in its native application for editing. When you close the document, it will be checked in again. |
| File - New | CTRL+N | Creates a new item, record, Location etc |
| File - Save Record | CTRL+S | Saves a new record |
| File - Properties | ALT+ENTER | Opens the properties of the selected item |
| File - Send To - Make Reference | CTRL+R | Makes a reference file to send to other users |
| Edit - Undo | CTRL+Z | Undoes the last thing you did |
| Edit - Cut | CTRL+X | Cuts the selection to your clipboard |
| Edit - Copy | CTRL+C | Copies the selection to your clipboard |
| Edit - Paste | CTRL+V | Pastes the selection to your clipboard |
| Edit - Clear | CTRL+Delete | Clears the selected field |
| Edit - Tag All | CTRL+A | Tags all items in the active list |
| Edit - Untag All | CTRL+U | Clears the tags for all the items in the active list |
| SHIFT+ENTER | Adds a new line into a multi-line text boxes such as Text Custom Properties, Notes fields. Note: this keyboard shortcut does not apply to the Title (Free Text Part) field, multi-lines are not supported for this field. |
|
| Navigation | ||
| N/A | TAB | Go to the next Windows object |
| N/A | SHIFT+ TAB | Go back to the previous Windows object |
| N/A | DOWN ARROW or UP ARROW | Move between records or line items |
| N/A | RIGHT ARROW | expands folder or groups |
| N/A | LEFT ARROW | collapses folder or groups |
| N/A | CTRL+1 | Properties |
| N/A | CTRL+2 | Notes |
| N/A | CTRL+3 | Preview |
| N/A | CTRL+4 | Previous |
| N/A | CTRL+5 | RenditionAccess different tabs in property panes |
| Screen changes | ||
| N/A | CTRL+F1 | Show/hide ribbon |
| N/A | CTRL+B | Show/hide search bar |
| Trays | ||
| N/A | F4 | Send to favourites |
| Tagging | ||
| N/A | Space bar | Tags current record in search results window |
| N/A | SHIFT + UP ARROW or SHIFT + DOWN ARROW | Tag sequential records in search results window |
| Others | ||
| N/A | ALT+F4 | Closes application |
| N/A | CTRL+F4 | Closes current search results window |
| N/A | CTRL+TAB | Go to the next window in the client area of Content Manager |
| N/A | CTRL+SHIFT+TAB | Go to the previous window in the client area of Content Manager |
Tabbing
Tabbing is also supported across the following controls in the following order:
- Ribbon
- Shortcut bar
- Search bar
- Activity Window
When the focus is on the last control in the window object and pressing TAB will switch focus to the next window object.