Electronic document versions

Content Manager enables you to create multiple versions of an electronic document using the record right-click New - New Version command.

  • Versions are basically new copies of an electronic document that use the latest revision of that document.

    You can create multiple versions of an electronic document and each will be registered as a separate record in Content Manager.

    You can select what information of the current record the new version will retain.

  • Revisions are modified copies of an electronic document.

    You can create multiple revisions of an electronic document and each of these will be attached to the same record in Content Manager.

    See Electronic document revisions.

NOTE:

  • It is only possible to have a version link to the root part of a record. Any later parts of this record cannot be a new version nor have a new version. However, they will display the root part and its version link in the view pane option All Versions.
  • Remove Version - you are not permitted to remove the First Version Of relationship from a record's Properties - Related Records tab, as all version relationships depend on the root version, which is always the first version created. Removing the Latest Version Of is permitted from records that are not first versions.

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