Creating Security Guide Entries

When the option Administration - System Options - Features page - Classified Security is selected, Security Guide Entries is available on the Manage - Security ribbon.

  1. On the Manage- Security ribbon, click Security Guide Entries .

    The Security Guide Entry window appears.

  2. Right-click in the Security Guide Entries window and select New Security Guide Entry.
  3. General tab - enter the Reference number.

    This is the number that the Security Guide Entry will be listed as.

  4. Description - enter a description for the item.
  5. Security Level - will be applied when the Security Guide Entry is attached to a record
  6. Reason For Security Classification - the reason that the Security Guide Entry is to be applied to a record - which will modify its security details accordingly
  7. Declassify - the declassification details to be applied when the Security Guide Entry is attached to a record:
    • Exempt from declassification, reason - the reason(s) that the selected record(s) will be exempted from the declassification.
    • After a specified date - the date for the declassification to apply to the record(s)
    • A specified number of years after publication - the period that the declassification will apply to the record(s) for
    • After the specified event occurs - the details of an event that must occur before the declassification can be applied
  8. Notes tab - enter any information specific to the Security Guide Entry.

    See Notes.

  9. Active Dates tab - the active date details for the Security Guide Entry.

    See Active dates for items.

  10. Additional tab - displays the Additional Fields that have been added for use on Security Guide Entries. See Additional Fields for details.
  11. Click OK.

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