Creating Thesaurus terms

There are two ways of adding terms to your Thesaurus:

  • Import a list of pre-defined Thesaurus terms.

    See Content Manager DataPort Help for more information.

  • Add each word or term to the Thesaurus individually.

    The following section covers this method.


  1. From the Manage ribbon, select Thesaurus.

    The Thesaurus dialogue box appears with all the Thesaurus terms in the dataset.

  2. Right-click and select New Thesaurus Term.

    The Thesaurus Term - New dialogue box appears.

  3. Term - type in the term that is to be added to the Thesaurus, for example, Animal
  4. If applicable, fill in Source Authority and Identification Number.
  5. If your term is a top term, prompt or node-label, then select the appropriate option.
    • Top term Green ball with blue circle - a broadest level term, also used to begin record titles when Thesaurus titling
    • Standard Term - default. A term that is neither a top term nor a prompt nor a node label.
    • PromptSplit ball and prompt top terms Green ball with blue circle - select to prompt users for input when they use the term.

      A pair of square brackets appears in the field Term.

      1. In between the square brackets, type the prompt text, for example State.

        This will guide the user to put in the correct State when creating a record.

      NOTE:

      • Prompt terms should only be used to create record titles. When a user attempts to attach a prompt term to a record, the message:

        Prompt terms are intended for Thesaurus Titling. You are not allowed to enter any prompt text. Are you sure you want to attach ***[] to this record?

        will appear. If the user clicks Yes, then the term will be attached without allowing them to enter any text.

      • Thesaurus Descriptor titling - when you type a term and click KwikSelect, Content Manager will not find the term if it is a prompt term. Instead, you will need to select it from the list of available terms when you click KwikSelect.

  6. Click OK.

    The new Thesaurus term appears in the Thesaurus term <NAME> dialogue box.

  7. Relate the new Thesaurus term by right-clicking it and clicking Related Thesaurus Terms.

    The Relating Thesaurus Terms to <NAME> dialogue box appears.

  8. One by one, select the terms you want to relate the new term to and click one of the buttons on the right to describe the relationship the existing term has with the new one.

    See Term relationships.

    The related terms appear in the Related Terms list.

  9. Click OK.

    You will see the new Thesaurus term and its related terms in a dialogue box.

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