Content Manager 25.1 Content Manager

# Attaching Thesaurus Terms

For details on how to remove attached Thesaurus Terms from records, see

Removing Attached Thesaurus Terms.

There are three methods of attaching Thesaurus terms to records.

Attaching Thesaurus terms using the Details - Attach Thesaurus Terms option

Using this option, you can add a single or multiple Thesaurus terms to a single or multiple records.

1. Search for and select the record(s) you want to add the term(s) to.
2. Right-click, point to Details and then click Attach Thesaurus Terms.

   The Select From Thesaurus Terms dialogue box appears.

3. In the Term list, select the term(s) you want to add.

   Scroll down the list or select an item and then type the first letter of the term you are searching for.

   The list will then display all terms starting with the character you typed.

   NOTE: Prompt terms can be attached to records; however, the functionality is limited to act as a normal term (no additional text - no prompt).

   If you attach a prompt term to a record, the warning message

   Prompt terms are intended for Thesaurus titling.

   You are not allowed to enter any prompt text.

   Are you sure you want to attach <TERM NAME [PROMPT]> to this record?

   will appear.

4. Click Add to the selected term(s) to the Thesaurus Terms to attach to all tagged records list.

5. If you wish to replace any existing Thesaurus Terms on the selected record(s), select When attaching the thesaurus terms above, clear all existing attached thesaurus terms. Selecting this option will remove any attached thesaurus terms from the record(s) and replace them with the selected terms.
6. Click OK

Attaching Thesaurus terms using the Details - Browse Thesaurus Terms option

This method of attaching Thesaurus Terms can only be used to attach Thesaurus Terms to a single record.

1. Search for and select the record you want to add the term(s) to.
2. Right-click the record, point to Details and then click Browse Thesaurus Terms.

   The Maintain Attached Thesaurus Terms dialogue box appears.

3. In the Attached Thesaurus Term list, right-click and click Add Attached Thesaurus Term.
   The Select From Thesaurus Terms dialogue box appears.

1. In the Term list, select the term(s) you want to add.

   Scroll down the list or select an item and then type the first letter of the term you are searching for.

   The list will then display all terms starting with the character you typed.

   NOTE: Prompt terms can be attached to records; however, the functionality is limited to act as a normal term (no additional text - no prompt).

   If you attach a prompt term to a record, the warning message

   Prompt terms are intended for Thesaurus titling.

   You are not allowed to enter any prompt text.

   Are you sure you want to attach <TERM NAME [PROMPT]> to this record?

   will appear.

1. Click Add to the selected term(s) to the Thesaurus Terms to attach to Record... list.

2. Click OK.
3. The Maintain Attached Thesaurus Terms dialogue is displayed, listing the new added terms, as well as any existing terms. Click OK.

Attaching Thesaurus terms by using the record properties

NOTE: This is only available if the Record Type allows Thesaurus terms.

1. Search for the record you want to add the term to
2. Either double-click or right-click and select Properties from the menu.

   The Properties dialogue box appears.

   The General tab displays the Thesaurus terms used in the record's title.

3. Select the Attached Thesaurus Terms tab to display any attached terms.

   This tab displays the attached terms and describes the attachment type.

   If the term is used in the record's title, then (Title) will appear after the term.

4. Right-click and select New Attached Thesaurus Term.

   The standard Thesaurus dialogue box appears.

5. In the Term list, select the term you want to add.

   Scroll down the list or select an item and then type the first letter of the term you are searching for.

   The list will then display all terms starting with the character you typed .

6. Click Add to add it to the Attached Terms list
7. Repeat for all the terms you want to attach
8. Click OK

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Attaching Thesaurus terms