Content Manager 25.1 Content Manager

# Additional Fields

You can create fields in Content Manager that enable you to capture data that you cannot currently capture anywhere else in Content Manager. These are called Additional Fields.

Typically, your Content Manager administrator sets up the Additional Fields with the Content Manager items they apply to as well as optional comments.

Additional Fields have a label which users can read to understand what the field actually contains.

An example for a label could be Police Officer Name.

An Additional Field is typically set up for particular types of records, not just for individual ones.

An example could be for all documents of the type Police Reports.

Another example could be an Additional Field for all internal Locations which captures Date of Incidents.

Additional Fields have a particular format, which your administrator chooses during setup:

- String - see String Additional Fields
- Number - see Number Additional Fields
- Boolean - see Boolean Additional Fields
- Date - see Date and time Additional Fields
- Date and Time - see Date and time Additional Fields
- Decimal - see Decimal Additional Fields
- Text - see Text Additional Fields
- Currency - see Currency Additional Fields
- Classification - see Classification Additional Fields
- Location - see Location Additional Fields
- Lookup Item - see Lookup Item Additional Fields
- Record - see Record Additional Fields
- Schedule - see Schedule Additional Fields
- Thesaurus Terms - see Thesaurus Additional Fields
- Large Number - see Large Number Additional Fields
- XML String - see XML string Additional Fields
- Geography - see Geography Additional Fields

The administrator can also apply Access Controls to Additional Fields to manage read and write access to the Additional Field data.

After your Content Manager administrator has set them up, you will find the Additional Fields that a record uses by right-clicking the record, and on the Details menu, clicking Additional Fields.

You can also search for Content Manager items using Additional Fields. See Finding and filtering by Additional Field values.

Related information

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Additional Fields