Content Manager 25.1 Content Manager

# List of shortcut keys

NOTE: Some of the shortcut keys may be standard Windows navigation shortcuts and not specific to Content Manager.

Menu command | Shortcut key combination | Function/Result
--- | --- | ---
Search - Find Records | CTRL+F | Opens search window
Search - Saved Searches | CTRL+G | Opens Saved Search window
Search - Browse Via Classifications | CTRL+F3 | Opens a Classifications window allowing you to view records using a selected Classification
Search - Find Activities | CTRL+Y | Searches for Activities
Search - Find Workflows | CTRL+W | Searches for Workflows
Search - Find Communications | CTRL+Q | Searches for Communications
Search - Current Search - Refine Search | F7 | Modifies the search criteria for the selected search results
Search - Current Search - Go Back | ALT+Left key | Returns to your previous search results
Search - Current Search - Go Forward | ALT+Right key | Displays your next search results
Search - Current Search - Jump | CTRL+J | Opens the selected items parent item. Available on right-click menus for lists.
Search - Current Search - Refresh Search | F5 | Refreshes your selected search results
Search - Current Search - Select Favourites | CTRL+I | Displays your favourite records. For example, if you select records in a Classifications browser, CTRL+I will display your Favourite records instead of Favourite Classifications. If in Space management, it will display your Favourite Space levels.
Search - Favourites - Records | ALT+F3 | Displays your favourite records
Search - Recent - Recent Containers | ALT+F2 | Displays containers you have recently accessed
Search - Recent - Recent documents | CTRL+F2 | Displays documents you have recently accessed
Search - Trays - Records Work Tray | ALT+F8 | Displays records in your Work tray
Search - Trays - Records In | ALT+F5 | Displays any records currently assigned to you
Search - Trays - Records Due | ALT+F6 | Displays any records that have a due date for you
Search - Trays - Records In Or Due | ALT+F7 | Displays records currently assigned to you and records that have a due date for you in one window
Search - Trays - Offline Records | F8 | Displays records in your Offline Records list (Drafts etc)
Search - Trays - Documents Checked Out | ALT+F1 | Displays records you have currently checked out
Select from dialog - Run the search | F2 | On a Select from... dialogue that has a Quick Search available, click F2 to run the search.
Help - Use Default Layout | CTRL+SHIFT+T | Resets your Content Manager session to use Content Manager default settings rather that user-customised settings. This option can be turned on and off again by selecting it
View - Reload | F6 | Reload/reload all windows
View - Refresh | F5 | Refreshes the selected window (same as Search - Current Search - Refresh Search)
OK | Enter | Uses the OK button on a dialogue
Cancel | Escape | Uses the Cancel button on a dialogue
Help | F1 | Displays the Help file topic associated with the function
Context Menu | SHIFT+F10 | Opens right-click menu
N/A | CTRL+E | Redisplays the whole control list - for example, If in Space management, it will display the entire Space management levels list
Drop-down list, Spell check or Calendar | ALT+DOWN ARROW | Equivalent of clicking the drop-down list button. If no list box is available on the field, this will activate any other box on the field, for example, spelling checker or calendar
KwikSelect | ALT+UP ARROW | Equivalent of clicking KwikSelect. If no KwikSelect is available on the field, this will activate any other box on the field, for example, spelling checker or calendar
Tags | SPACE BAR | Tags current record in search results window
N/A | Right mouse button in a record's list pane details | Tags records in search results window. Access to Refine Search and all Browse and Navigation menu functions
N/A | Right mouse button over a record's view pane details | Uses to copy the selected field to the windows clipboard or to change your view pane details
N/A | ALT+A | Workflow - add a result to an Activity
N/A | CTRL+O | Edits a document. Checks out a selected document and displays it in its native application for editing. When you close the document, it will be checked in again.
File - New | CTRL+N | Creates a new item, record, Location etc
File - Save Record | CTRL+S | Saves a new record
File - Properties | ALT+ENTER | Opens the properties of the selected item
File - Send To - Make Reference | CTRL+R | Makes a reference file to send to other users
Edit - Undo | CTRL+Z | Undoes the last thing you did
Edit - Cut | CTRL+X | Cuts the selection to your clipboard
Edit - Copy | CTRL+C | Copies the selection to your clipboard
Edit - Paste | CTRL+V | Pastes the selection to your clipboard
Edit - Clear | CTRL+Delete | Clears the selected field
Edit - Tag All | CTRL+A | Tags all items in the active list
Edit - Untag All | CTRL+U | Clears the tags for all the items in the active list
| SHIFT+ENTER | Adds a new line into a multi-line text boxes such as Text Custom Properties, Notes fields. Note: this keyboard shortcut does not apply to the Title (Free Text Part) field, multi-lines are not supported for this field.
Navigation
N/A | TAB | Go to the next Windows object
N/A | SHIFT+ TAB | Go back to the previous Windows object
N/A | DOWN ARROW or UP ARROW | Move between records or line items
N/A | RIGHT ARROW | expands folder or groups
N/A | LEFT ARROW | collapses folder or groups
N/A | CTRL+1 | Properties
N/A | CTRL+2 | Notes
N/A | CTRL+3 | Preview
N/A | CTRL+4 | Previous
N/A | CTRL+5 | RenditionAccess different tabs in property panes
Screen changes
N/A | CTRL+F1 | Show/hide ribbon
N/A | CTRL+B | Show/hide search bar
Trays
N/A | F4 | Send to favourites
Tagging
N/A | Space bar | Tags current record in search results window
N/A | SHIFT + UP ARROW or SHIFT + DOWN ARROW | Tag sequential records in search results window
Others
N/A | ALT+F4 | Closes application
N/A | CTRL+F4 | Closes current search results window
N/A | CTRL+TAB | Go to the next window in the client area of Content Manager
N/A | CTRL+SHIFT+TAB | Go to the previous window in the client area of Content Manager

Tabbing

Tabbing is also supported across the following controls in the following order:

- Ribbon
- Shortcut bar
- Search bar
- Activity Window

When the focus is on the last control in the window object and pressing TAB will switch focus to the next window object.

Copyright 2008-2025 Open Text
Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: List of shortcut keys