Content Manager 25.1 Content Manager

# Manage Items in Lookup Sets

You can use these tabs in the Lookup Set properties to define the list of Lookup Set items.

Adding Lookup Set items

1. Right-click a Lookup Set and select Manage Items
2. Right-click in the Lookup Items window and select New Lookup Item.

   This will display a New Lookup Item dialogue box for you to enter the Lookup item value, an abbreviation and to select an icon for it.

3. Repeat this step for each item you want to create in the Lookup Set
4. Click OK.

Modifying Lookup Set items

1. Right-click an item in the Lookup Item tab and select from the options:
   - Delete - removes the Lookup Set item
   - Move Lookup Item - move the lookup item to be a part of another lookup item hierarchy.
     Right-click on the lookup item(s) to be moved and click Move Lookup Item, the Move Lookup Item dialogue box will be displayed.
     Select a new parent lookup item by using the KwikSelect to find and select the new parent lookup item.
     Click OK to move the selected lookup item to it's new parent.

     TIP: Lookup items can also be moved by dragging and dropping them to another lookup item in an hierachy. Left-click on the look up item(s) to be moved and drag to the new lookup item, when you release the mouse button, a menu displays with Move Lookup Item and Cancel. If you click Move Lookup Item, the Select a new parent lookup item dialogue box is displayed. Cancel will cancel the move.

     NOTE: To move a lower level lookup item to be a top level item leave Select a new parent lookup item field blank on the Move Lookup Item dialogue box.

     If the lookup items are a part of a hierarchy and if the Only apply to items at lowest level option is selected on the Lookup Set (see Creating Lookup Sets), then the lookup items can only be moved to be under a lower level item in the existing hierarchy.
   - Properties - to view or modify Lookup Set item details
2. Click OK.

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Lookup Items tab and Authority Items tab