Content Manager 25.1 Content Manager

# Thesaurus construction rules

- A term can have many narrower terms
- A term can have many broader terms
- A Use term - that is, non-preferred - cannot have other relationships, for example, narrower, broader etc., since it cannot be associated with records
- No term can be duplicated - except for a term that is a prompt
- Hyphens (-) cannot be used in terms
- The prompt option enables you to use relevant cues for the creation of records within your organisation.

  For example, if you want to be able to enter free text within a Thesaurus term as in Region [NSW] or Region [VIC], whereby the detail within the brackets will vary, then add the term as a prompt term.

  In this example, when a user chooses the term Region for a record title, Content Manager will prompt them to enter the appropriate detail within the square brackets ([ ]).

  The free text brackets can be anywhere within the Thesaurus term, for example, Licence No: [ ] or [ ] Regional Office or Number [ ] Licence etc.

NOTE:

- While every term can have as many narrower terms as you need, a well-designed Thesaurus will have an appropriate number of subordinate terms, typically to a maximum of 10 to 15 terms.

  Content Manager has been designed to function within these recommended parameters.

  If a Thesaurus is designed beyond the scope of a typical setup, then this may have a detrimental effect on Content Manager's performance.

- Prompt terms are available for both ISO and Descriptor titling.

  Prompt terms can be used as attached terms (Thesaurus indexing or attaching terms as keywords); however, the functionality is limited to act as a normal term without any additional text and witout prompts.

- A term must be a top term to start a title

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Thesaurus construction rules