Content Manager 25.1 Content Manager

# Checking spelling

Content Manager enables you to check the spelling of words in text fields.

To do this, the Content Manager system administrator needs to establish the link between Content Manager and the dictionary it uses to check spelling.

NOTE: Auto Correct is selected by default.

For organisations that use many acronyms and abbreviations, it is recommended you consider clearing this option, as auto correcting with these can lead to undesirable results.

See Options Spelling page for spelling checker options.

Checking spelling in a text field

1. Click the Spell check button at the end of the text field.

   For Notes, click Spelling.

2. The Check Spelling dialogue box appears if a word requiring your attention is detected.

   You can use the dialogue box to specify whether the word should be ignored or replaced:

   - Not in Dictionary - indicates that a misspelled word was detected.

     The word is considered misspelled because it could not be located in any open dictionaries, or was located in an exclude-type dictionary.

     You can enter a word in this field by typing, or you can select one of the suggested replacements from the Suggestions list.

   - Suggestions - contains a list of suggested replacements for the word reported as misspelled.

     This list will be filled in automatically when a misspelled word is reported.

   - Add Words To - indicates which user dictionary words will be added to when you select the Add button.

     The Add Words To list shows all user dictionaries currently open.

     You can open or close other dictionaries using the Dictionaries dialogue box by clicking the Dictionaries button.

     See Spelling Dictionaries dialogue box.

   - Ignore - skips this occurrence of a misspelled word.

     If the same misspelled word appears later, it will be reported.

   - Ignore All - skips all further occurrences of a misspelled word.

     You might use this button if the word reported as a misspelling is actually spelled correctly.

     If the word is one you use frequently, you can select Add.

   - Change - replace the reported word with the word in the Suggestions field.

     Only this occurrence of the reported word is replaced.

     If you want this and all following occurrences of the word replaced, select Change All.

   - Change All - replaces all following occurrences of the reported word to be replaced with the word in the Suggestions field.

     If you want only this occurrence of the word to be replaced, use Change.

     If the reported word is one you frequently misspell, you might consider adding it to a change-type or suggest-type dictionary using the Dictionaries dialogue.

     You can display the Dictionaries dialogue by selecting Dictionaries.

   - Add - causes the reported word to be added to the dictionary selected in the Add Words To list. Use Add if a correctly spelled word you use often is reported as a misspelling, for example, your organisation's name.

     If the word is not used frequently, you may want to select Ignore or Ignore All instead.

   - Suggest - causes a set of suggested replacements for misspelled words to be added to the Suggestions list.

     Each time you select Suggest, the spelling checker conducts a more intensive search for replacements.

     Once all possible suggestions are located, Suggest is unavailable.

   - Dictionaries - causes the Dictionaries dialogue to display.

     You can use the Dictionaries dialogue to open or close user dictionaries and to edit the contents of user dictionaries.

     See Spelling Dictionaries dialogue box.

   - Options - opens the Options dialogue box.

     You can use the Options dialogue box to set Spelling checker options.

   - Cancel - stops the current spelling checking operation

Related information

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Checking spelling