Content Manager 25.1 Content Manager

# Workflow template Activity Options page

The Options page contains default options for the Activity.

- Email notifications required for this Activity - sets Content Manager email notifications for this Activity.

  The email messages generated also depend on which system options are set.

  See System Options, Email Notifications for Activity/Action Assignees.

  - When it is assigned - emails the Assignee
  - When it is reassigned - emails the new Assignee
  - When it is undone - emails the Assignee
  - When it becomes ready to start - emails the Assignee
  - When it becomes overdue - emails the Assignee or Supervisor if Assignee is not available
  - When it is completed - emails the Assignee when the Activity has been completed by someone else
  - When it is skipped - emails the Assignee
  - When it is escalated - emails the Escalated To Location
  - When it becomes ready for authorisation - emails the authorising Location.

    See Workflow Activity email notification rules.

- Options for completing this Activity
  - Automatically complete once started - set the Activity to be automatically completed once it has been started

    NOTE: An Activity can be automatically completed only if it has 0 or 1 result.

    If there is more than one result, this option cannot be set.

    If this option has already been selected, the New Result option will be unavailable.

  - Hide the completion dialogue if possible - display only those steps which are necessary.

    For example, if an Activity has been set to Automatically complete once started, Content Manager does not display it for the user.

    NOTE: If an Activity has no documents to create and has no result to choose and the user is not set to change start/complete date/time, Content Manager will not display a dialogue.

    Otherwise, Content Manager will only display necessary pages.

  - Requires authorisation before it can be finally complete - if this option is selected, the Activity must be authorised.

    When such an Activity has been completed and there is no existing authorising Location, Content Manager will create a default authorisation Location.

    The default authorising Location will be the Activity's Supervisor or the Workflow's Supervisor.

Copyright 2008-2025 Open Text
Version 25.1 | Last updated January 2025
Contact

Send documentation feedback

Close

Send documentation feedback

To send feedback using your default email client, open an email window.

Otherwise, send your feedback and the information below to hprmdocumentation@microfocus.com.

We appreciate your feedback!

Product: Content Manager 25.1

Topic Title: Workflow template Activity Options page