Content Manager 25.1 Content Manager

# Conversion Utilities

Design improvements to Content Manager has meant that earlier versions of Saved Searches and Mail Messages may require updates to the latest version of Content Manager. The following conversion utilities will make updates to the required format.

SAP Metadata

Implementations of the SAP ArchiveLink integration prior to version 8.1 will need to run this utility when upgrading to Content Manager 8.1 or later. See SAP Integration for information on the SAP Feature.

Saved Search

In Content Manager, design changes to the Search module meant that Saved Searches that were created in TRIM 7.x would not work in Content Manager 8.x. This conversion utility converts older saved searches into the required format.

Depending on the complexity of the Saved Search, the conversion may not be successful. In particular, action tracking searches and communications searches are not converted in this version of the conversion program. Searches that fail to convert are left as “old format” searches in the system.

Security Filter Converter

After upgrading to Content Manager 9.1+, run this utility to upgrade to the new access control group security model. This utility can be run while users are logged in and using the upgraded version of Content Manager. See CM24.4_Install.pdf.

ACL Plus Container

This conversion tool allows for Organisations using the Also include any locations in the corresponding access control of the container record option for the View Metadata Access Controls prior to Content Manager 10.0 to correct the records using that option. This conversion recalculates the required special access keys in the database to correct searching and the display of records using the View Metadata access control that includes the record's container Access Control details. This conversion tool only needs to be run once, after upgrading to Content Manager 10+.

Mail Message Format

Convert VMBX to EML format - Email messages prior to TRIM 7.3 were preserved in .VMBX format. This conversion utility converts .VMBX format to .EML

Repair EML mail messages converted from VMBX - This option attempts to repair any EML files that were not converted correctly from .VMBX to .EML

The .EML format is XML-based and is RFC822 compliant.

Change file extension to MSG - This option converts emails that are registered with an unknown file extension format to .MSG format.

Mail Message Reindex

For the selected records, this function can extract metadata from email and have it set for the selected record properties:

- Title

- Date Created

- Date Received

- From

- To

- CC

- BCC
- Message and Conversation Ids

Otherwise this function can run in Report Only mode, so that no updates will be made to the record properties.

See Processing Options for the details on configuring the available options for these tasks.

Convert SDM Data

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Conversion Utilities