Content Manager 25.1 Content Manager

# Attaching digital signatures to electronic documents

The shortcut menu Electronic - Signature function enables you to attach digital signatures to an electronic document.

1. Search for the record with the electronic document
2. Right-click the record and select Electronic - Signature.

   The Digital Signature dialogue box appears.

   - Sign the document, using certificate - enables you to sign the document by attaching a digital signature from a certificate.

     This option is available only if the digital certificate has been set up.

     Either accept the default certificate or use the drop-down list to select another certificate, if installed.

   - Attach an external signature file - to attach a digital signature that has been created by Content Manager or an external tool capable of generating compatible .sgn or .p7b signature files.

     Type the signature file path name or use Browse to select the file.

   - Verify the external signature file - verifies the external signature you have attached to the electronic document
   - Verify the existing signature on the document.

     See Verifying electronic signatures.

3. Reason for signing - enter a reason why you are attaching or creating a digital signature.

   Appears when the system option in the Miscellaneous page Implement US FDA 21 CFR 11 Compliance is selected.

4. Click OK.

Content Manager stores the process of signing an electronic document and verifying the signature in these functions:

- View pane - Signature field
- Record Properties - Rendition tab, right-clicking the rendition, clicking Properties and viewing the Notes tab
- Audit log
- Active Audit Events if they have been enabled on the Record Type's Audit page

Related information

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Version 25.1 | Last updated January 2025
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Product: Content Manager 25.1

Topic Title: Attaching digital signatures to electronic documents