Editing a record

In a record, you can edit the:

1. Record properties, see Editing record properties

2. Electronic document of the record.

   To edit the electronic document, you need to first Check out the record.

   In Content Manager Mobile App, you can only Check out electronic document of the type MS Office, such as, Word, Excel, and PowerPoint.

   The Check out option is available for iOS only whereas Check out to OneDrive option is available for both Android and iOS Mobile App.

3. Electronic document of the Checked out record, see Editing a document of a checked out record.

Editing an electronic document in OneDrive

OneDrive option is enabled only for Office documents.

To edit a document in OneDrive, perform the following steps:

1. Navigate to the page where the record you want to edit is available.

2. Click More option of the record you want to edit.

3. Select Check out to OneDrive option from the context menu.

   You can also access Check out to OneDrive option from the context menu available in record properties page.

   A pop-up dialog informing that the check out is in process and the document shall be available in Checked Out Document page is displayed.

4. Click OK in the confirmation dialog.

   The record is checked out, the edit status of the record will be Checked Out in the record properties page and the record is also available in the Checked Out Documents page.

   The document is opened in the native app for editing. The changes are auto saved in OneDrive. If the document is not present in OneDrive, it will be copied to OneDrive for editing.

   To edit the document at a later time, see Editing a document of a checked out record.

Editing an electronic document locally (Only on iOS)

To edit electronic document locally, perform the following steps:

1. Navigate to the page where the record you want to edit is available.

2. Click More option of the record and then select Check out option from the context menu.

   A pop-up dialog informing that check out is in process is displayed.

3. Click OK.

   The record is checked out, the edit status of the record will be Checked Out in the record properties page and the record is also available in the Checked Out Documents page.

   Now, you can edit the electronic document. See Editing a document of a checked out record.

Limitations of editing a document in iOS

Editing documents in iOS has some limitations.

In iOS, all the checked out documents are stored in Mobile App folder of your iPhone.

Because of the limitations in iOS, you cannot directly edit an Office document using the Edit option in Mobile App. The following information describes in detail:

Office documents

• To edit an Office document for the first time, navigate to the Mobile App folder and click on the document you want to edit. The document will open in the native app for editing.

Non Office documents

• To edit a non Office document, use the Edit option in Mobile App that displays a list of applications. Choose the appropriate application to open the document for editing.

• Currently, editing a non Office document directly from Mobile App folder on your phone is not supported. Navigating to Mobile App folder and clicking on the document displays the Record Entry Form.

  To overcome this limitation, you can either open the non Office document directly from Mobile App for editing or open the native application on your phone first, navigate to Mobile App folder and then select the document you want to edit.

Editing a document of a checked out record

To edit document of checked out record, perform the following steps:

1. Navigate to the page where the record you want to edit is available or to the Checked Out Documents page.

2. Click More option of the record and select Properties option.

   The record properties page is displayed.

3. Click More option and select Edit document option from the context menu.

   The document will be opened in the native app for editing.

After updating the document, check it back in to the Content Manager, see Checking In records.

You can also undo the check out operation, see Undo Checking Out of the record.