Content Manager 25.2 Content Manager

# Finding SharePoint related records

You can search for Content Manager SharePoint related records that were created by the Content Manager zero-footprint integration using practically any of the information about them that is saved in Content Manager.

As they are records, you can use many of the search methods for records to locate them, for example, by searching for the records using the SharePoint behaviour Record Types.

Quick search for SharePoint documents using just one criterion: Search pane

This is the pane in the main Content Manager window under the toolbars.

Use the fields:

- Search For - select SharePoint Documents
- Search By - use KwikSelect to select a search method, or type all in the drop-down box
- Matching criteria - enter the data to find
- Run the search button - click to start the search

See Search pane.

Easy search using one or more criteria: Search for SharePoint Documents dialogue box

1. On the Search menu, click Find SharePoint Documents.
   The Search for SharePoint Documents dialogue box appears.
2. Use the Boolean search editor to search, for example, by:
   - All - to find all communications in Content Manager
   - Date Last Updated - to find SharePoint documents based on when they were last updated
   - List Item Id - to find SharePoint documents for a List Item Id
   - List Record - to find all SharePoint documents for a List record
   - Unique Identifier - to find all SharePoint documents with a specific ID number
3. Optional - use the Filter and Sort tabs to refine your search results further
4. Click OK.
   Content Manager returns the SharePoint documents that match your criteria.

See Search for ... dialogue boxes for more information.

Advanced search - using the string search editor

The search string editor enables you to use the full capabilities of Content Manager searching, combining potentially large numbers of criteria, and using advanced filter and sort options. See Using the string-based search editor.

Finding corresponding SharePoint items for Content Manager SharePoint documents

Select the SharePoint document record in Content Manager to find the SharePoint item for.

Use the properties in the View pane SharePoint Document URL and SharePoint List URL to click and navigate to the SharePoint site using your browser.

Locating Content Manager SharePoint records using the context menus

You can right-click Content Manager SharePoint documents for the options:

- Show - Show SharePoint Item Record
- Show - Show SharePoint List Record

You can right-click Content Manager SharePoint list records and list item records by using:

- Navigation - SharePoint List Contents
- Navigation - SharePoint Items

Copyright 2008-2025 Open Text
Version 25.2 | Last updated April 2025
Contact

Send documentation feedback

Close

Send documentation feedback

To send feedback using your default email client, open an email window.

Otherwise, send your feedback and the information below to hprmdocumentation@microfocus.com.

We appreciate your feedback!

Product: Content Manager 25.2

Topic Title: Finding SharePoint related records