Content Manager 25.2 Content Manager

# More about record numbering

Some further information about how record numbering works:

- Generated numbers - the GGG sequences are calculated by adding 1 to the value that was last stored, i.e. as each record number is used, the Start Numbering After value is incremented by 1.

  This value can be changed using the Start Numbering After field.

- Specifying characters - KKK and LLL sequences can only be specified using the Start Numbering After field
- Number compression - by default, the record number that you see on screen and in reports are compressed.

  This means that Content Manager removes any leading zeros in DD, NNN, MM and GGG character sequences, strips the century for YYYY patterns, and any trailing blanks in BBB, LLL, ZZZ and XXX sequences.

  The expanded - uncompressed - number is stored in the dataset, but this is usually only used for sorting and is not normally visible.

  TIP: To prevent number compression, use a lower-case equivalent in the number pattern, for example, yyyy/ggggg instead of YYYY/GGGGG.

Numbering patterns are used for:

- Record numbers
- Classification numbers (subordinates)
- Records numbered by Classifications - the record number within the plan suffix

Examples of record numbering

Pattern | Start Numbering After | Next number
--- | --- | ---
YYYY/GGGG | 02/233 | 03/234 (created in 2003 with Reset at year end option not selected)
YYYY/GGGG | 02/233 | 03/1 (created in 2003 with Reset at year end option selected)
yyyy/ggggg | 2002/00022 | 2003/00023 (created in 2003 with Reset at year end option not selected)
Kyyyy/ggggg | C2002/00022 | C2003/00001 (created in 2003 with Reset at year end option selected)
YYYY.MM.GG/GG | 02.04.3/9 | 03.04.4/10
KKKYYYY-NNNN | PRV02-12 | PRV02-200 (where 200 was entered by user)

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Version 25.2 | Last updated April 2025
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Product: Content Manager 25.2

Topic Title: More about record numbering