Content Manager 25.2 Content Manager

# Annotations rules and behaviour

IMPORTANT: The Annotation functionality is only available if the Annotate feature is selected on the System Options Features page.

The Annotation tool is available from the Content Manager viewer.

The following types of electronic annotations are possible:

- Typed text annotation
- Import text from file annotation
- Free hand annotations
- Straight lines
- Rectangles filled and hollow
- Circles/Ovals filled and hollow
- Highlighting
- Sticky notes
- Rubber stamps

Electronic documents that have been made Final cannot be annotated and annotations cannot be removed when the electronic document has been made Final.

You can also not make changes to an annotation when the electronic document is declared as Final.

To add or remove annotations, you need Document Update permission.

When you create a new version of an electronic document, the annotations are copied to the new version.

The audit function logs the annotation date and creator details.

Copyright 2008-2025 Open Text
Version 25.2 | Last updated April 2025
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Product: Content Manager 25.2

Topic Title: Annotations rules and behaviour