Fusion 23.4.0 Manage Help Center

# View masked data

NOTE: Applies only to unstructured data and structured data not from Structured Data Manager sources.

Your ability to view items that contain masked data and whether you can view the data that has been masked is based on your permissions.

Masked data is content within items that has been configured to be hidden from view. Masking is based on grammar values identified in items and is configured by your Fusion administrator to protect potentially sensitive information.

If you do not have permission to view content that has been masked:

- For items for which grammar values have been extracted, the values of the configured grammar rules are masked from view. Asterisks or a defined string of characters replace the sensitive content that has bee masked. OCR'd images and PowerPoint slides are not viewable. You cannot download the item.

- For items that have not had grammar values extracted, the entire item is not viewable. You are presented with a message stating the items has masked sensitive data and you do not have permission to view the item. You cannot download the item.

If you have permission to view the content that has been masked:

- For items for which grammar values have been extracted, you have the option to view the masked version with the grammar values masked or to view the unmasked version with the grammar values visible.

- For items that have not had grammar values extracted, you see the text view (not collected) or near-native view (collected) in unmasked view. Without grammar value extraction, the exact grammar values are not yet identified.

When content is masked and the grammar values extracted, part or all of the identified content is hidden and replaced with asterisks (*). The masking is configured per grammar rule and the format of the masking may vary. Consider the following examples.

- A masked US social security number may be fully masked and appear as ***********, or partially masked and appear as *****5-6789 or *****5*6789.

- A masked email address may appear fully masked as ******************* or partially masked as *******@company.com.

- A masked computer IP address may appear fully masked as ********* or partially masked as ***.*.*.*, 127******, or *****.0.1.

To toggle between the masked and unmasked view of an item

NOTE: You must have permission to view masked data to see this feature.

1. When viewing a document list, click the preferences icon ().

2. In the Data Masking section, select either Unmasked View or Masked View.

   In Masked View, the masked content is fully or partially replaced with asterisks.

Copyright 2019-2023 Open Text
Version 23.4.0 | Last updated September 2023
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