Data list
The data list displays all data items related to your current view (workspace, workbook, search). As you make selections in the filter panel, the data list updates to reflect your selections. When you conduct an advanced search, the data list displays the data items that meet your selected criteria.
For each data item, information icons display inline within the list to indicate if the content has been stored, has been analyzed, has had grammar values extracted, has been protected, has attachments, and is on hold. If associated with a weighted label, a colored circle also displays inline.
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(circles in varying colors, solid) Is associated with a weighted label, but content has not been analyzed. The color reflects the color assigned to the weighted label in Connect. If more than one weighted label is associated with the document, the color for the label with the highest weight displays. |
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(circles in varying colors with checkmark) Is associated with a weighted label and content has been analyzed. The color reflects the color assigned to the weighted label in Connect. If more than one weighted label is associated with the document, the color for the label with the highest weight displays. |
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Only metadata has been processed; not indexed, content not analyzed, stored, or collected. Not associated with a weighted label. You cannot see the content of the data item or any attachments or images. When you select a data item for which only the metadata has been processed, the content view panel does not display. |
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Has been analyzed (metadata indexed, tag values identified) but not associated with a weighted label. If the content has not been stored or collected, you cannot see the content of the data item or any attachments or images and the content view panel does not display. |
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Content has been stored; metadata and content has been indexed. If a document and not collected, you will see the content of the data item in the content view panel in a simplified text-only view but cannot view any attachments or images. |
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Has been collected. You can see the content of the data item in the content view panel in a near-native view with basic formatting. You can view images, attachments, and attachment contents. If an email, you can view the message sender and recipients. |
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Has had grammar values extracted. Data items may include identified words, phrases, or blocks of information managed by grammars defined in Connect. From the data analysis tab ( |
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Has been sent to a target. From the metadata tab ( |
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Includes an attachment. If the data item has been collected, you can click the attachment name from within the content view panel to view the contents of the attachment. |
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Is on hold. Holds are managed at the workspace level. |
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Is protected. Protected data items have had security rules applied, such as encryption. |
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Is missing. Data item has been removed from the original source location and, upon scan of the dataset, has been marked for deletion from . |
For container files such as ZIP or archive files, a down arrow (˅) displays to let you view the contents of the container. Similarly, files within a container file display a down arrow to let you view the container file.
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In the data list, click the down arrow (˅) for the desired document.
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In the menu that opens, click the desired link.
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If the selected document is a container file, click View contents of this file.
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If the selected document is a child of a container file, click View container of this file.
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If the selected document is a container file, and also a child of another container file (such as a ZIP within an archive file), both links display in the menu. Click the desired option.
The data list refreshes. The VIEWING box at the top of the filter panel displays the name of the container you selected to see the contents of (view contents of this file) or of the container that included the document you selected (view container of this file).
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When viewing the data list in the detail view, the list includes the subject/title, record date, file size and information icons.