Data Discovery & Risk Insights 25.1.0 Help Center

# Unstructured data: Data Volume Analysis

The Data Volume Analysis dashboard for unstructured data depicts the growth of the data under management over time for all datasets. The dashboard lets you keep track of the current data store under management. You can view the data for all datasets or a specific dataset. On all charts, hover over a data point or data segment on the chart to view the details.

TIP: Documents refer to original files processed by OpenText Core Data Discovery & Risk Insights. Any attachments to these documents are referred to as items. Files within archive files, such as ZIP or PST, are considered as and counted as documents.

The Data Volume Analysis dashboard includes the following graphical views of your data under management.

TIP: To select individual datasets, click Select Datasets, click the names of the desired datasets, and then click Apply.

To remove a selected dataset from the view, click the X associated with the dataset you want to remove.

- Using the Total Documents card, view the total number of documents managed. This includes documents for which metadata only or metadata and content are indexed (referred to as analyzed), and documents that are collected (metadata and content indexed, and binary stored). Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Using the Metadata-Only Documents card, view the number of documents for which only the metadata has been indexed. The content of these documents has not been indexed and therefore a preview of the document content is not viewable in Analyze.

- Using the Analyzed Documents card, view the number of documents for which the metadata and the content has been analyzed to identify tag values. . Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Using the Collected Documents card, view the number of documents for which metadata and content have been processed (indexed) and collected (binary stored). Attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rule.

- Using the Documents on Hold card, view the number of documents in the index that are currently on hold. Only collected documents can be on hold. Attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Using the Total Documents chart, view the growth of metadata-only and analyzed documents over time based on the date the documents were indexed.

  View the data by document count (default) or by size on disk. Click the settings icon () and select to view the data by document count or size..

  View the data for a specific timeframe using the date range selector beneath the chart. You can adjust the start and end dates independently, or move the entire timeframe. To adjust the start and end dates, click and drag the control bar on either end; the date displays onscreen as you move the control bars. To move the entire timeframe, click anywhere within the selected timeframe and drag to the desired point in time; the date range displays onscreen as you move the selected timeframe.

- Using the Count by Top Datasets/Clusters/Attributes chart, view the distribution of documents under management relative to datasets or agent clusters, or to a selected dataset attribute. Hover over a data segment to view the total number of documents and the percentage relative to total documents. If you are viewing the dashboard for multiple datasets, clusters, or attributes, the top nine are shown; clear the check boxes for those you want to hide from the chart.

  By default, the dataset information displays. To show details for agent clusters or a specific attribute instead, click the settings icon () to the top right of this chart and then click Clusters or the desired attribute. The selection you make here is saved as your preference and will display going forward until you make another selection.

- Using the Count/Size by SourceType chart, view the number of documents or the total file size of documents for each source type. Hover over a data segment to view the total number or size and the percentage relative to total documents.

  By default, the document count by source type displays. To show the total file size for each source type, click the settings icon () and then click File Size.

- Using the Count/Size by Analyze Status chart, view the number of analyzed and meta-data only documents or the total file size of documents. Hover over a data segment to view the total number of documents and the percentage relative to total documents.

  By default, the document count displays. To show details for the total file size, click the settings icon () and then click File Size.

- Using the File Types chart, view the distribution of documents across the top file types. Hover over a data segment to view the total number of documents and the percentage relative to total documents.

  By default, the document count for individual file types displays. To show details for the total file size, click the settings icon () and then click File Size. To show details for grouped file types (such as group all image types under a single "Image" type), click the settings icon () and then click Grouped.

  The top file types display. If more file types exist than can display, a More link displays. Click the link to expand the list and view all file types.

- Using the File Age Created Date/Modified Date chart, view the distribution of documents over defined time frames. Hover over a data segment to view the total number of documents and the percentage relative to total documents.

  By default, file age by created date displays. To show details for file age by modified date, click the settings icon () and then click Modified Date.

- Using the File Size chart, view the distribution of documents based on file size. Hover over a data segment to view the total number of documents and the percentage relative to total documents.

Hover over any data segment to see additional information; click the data segment to go to the list of items that segment represents. On the Research content list page, hover over the VIEWING box above the filter panel to view the criteria for the resulting list of items. For example, if you are viewing data for a specific dataset and click a data segment within the File Types chart, the content list displays all items for the selected dataset, file type.

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Version 25.1.0 | Last updated February 2025
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