Data Discovery & Risk Insights 26.3.0 Help Center

# Content list

The content list displays all data items related to your current view (workspace, workbook, search). As you make selections in the filter pane, the content list updates to reflect your selections. When you conduct an advanced search, the content list displays the data items that meet your selected criteria.

For each data item, information icons display inline within the list to indicate if the content has been stored, has been analyzed, has had grammar values extracted, has been protected, has attachments, and is on hold. If associated with a weighted label, a colored circle icon also displays inline. If associated with tags that are assigned to a non-sensitive tag reporting group, colored tag icons display inline.

Information icons in the content list

Icon | Description
--- | ---
| (circles in varying colors, solid) Is associated with a weighted label, but content has not been analyzed. The color reflects the color assigned to the weighted label in Connect. If more than one weighted label is associated with the document, the color for the label with the highest weight displays.
| (circles in varying colors with checkmark) Is associated with a weighted label and content has been analyzed. The color reflects the color assigned to the weighted label in Connect. If more than one weighted label is associated with the document, the color for the label with the highest weight displays.
| Only metadata has been processed; not indexed, content not analyzed, stored, or collected. Not associated with a weighted label. You cannot see the content of the data item or any attachments or images. When you select a data item for which only the metadata has been processed, the content view pane does not display.
| Has been analyzed (metadata indexed, tag values identified) but not associated with a weighted label. If the content has not been stored or collected, you cannot see the content of the data item or any attachments or images and the content view pane does not display.
| Content has been stored; metadata and content has been indexed. If a document and not collected, you will see the content of the data item in the content view pane in a simplified text-only view but cannot view any attachments or images.
| Has been collected. You can see the content of the data item in the content view pane in a near-native view with basic formatting. You can view images, attachments, and attachment contents. If an email, you can view the message sender and recipients.
| Has had grammar values extracted. Data items may include identified words, phrases, or blocks of information managed by grammars defined in Connect. From the data analysis tab () of the content detail pane, you can select a specific grammar to highlight the identified information in the content of the data item (unstructured only). For more information, see View grammars found.
| Has been sent to a target. From the metadata tab () of the content detail pane, you can view the destination and target the data item was sent to.
| Includes an attachment. If the data item has been collected, you can click the attachment name from within the content view pane to view the contents of the attachment.
| Is on hold. Holds are managed at the workspace level.
| Is protected. Protected data items have had security rules applied, such as encryption.
| Is missing. Data item has been removed from the original source location and, upon scan of the dataset, has been marked for deletion from .
| (tag icons in varying colors, solid) Is associated with one or more tags assigned to a non-sensitive tag reporting group. The color reflects the color assigned to the tag in Connect. If more than one tags is associated with the item, a colored tag icon is displayed for each associated tag.

For container files such as ZIP or archive files, a down arrow (˅) displays to let you view the contents of the container. Similarly, files within a container file display a down arrow to let you view the container file.

To view documents within a container file or the parent container file of a document

1. In the content list, click the down arrow (˅) for the desired document.

2. In the menu that opens, click the desired link.

   - If the selected document is a container file, click View contents of this file.

   - If the selected document is a child of a container file, click View container of this file.

   - If the selected document is a container file, and also a child of another container file (such as a ZIP within an archive file), both links display in the menu. Click the desired option.

   The content list refreshes. The VIEWING box at the top of the filter pane displays the name of the container you selected to see the contents of (view contents of this file) or of the container that included the document you selected (view container of this file).

When viewing the content list in the detail view, the list includes the subject/title, record date, file size and information icons. You can click an item in the list to open the content view pane and review the contents. When viewing the content list in the grid view, the list includes the information icons, subject/title, record date, file size, dataset from which the data originated, and the file path to the dataset. The content view pane is not available in the grid view.

Copyright 2019-2026 Open Text
Version 26.3.0 | Last updated July 2026
Connect
Marketplace
Learn
Support portal
Documentation
Contact
Submit or view service request