Data Volume

The Data Volume dashboard depicts the growth of the data under management over time relative to repositories. Use Data Volume to keep track of the current data store under management.

You can view the data for all repositories or a specific repository. The counts displayed reflect the total document count or the total size on disk. Hover over a data point on the chart to view the number of items added on a specific date.

Select to view Total Documents Indexed, Documents Collected, or Documents on Hold.

TIP: Documents refer to original files processed by Connect. Any attachments to these documents are referred to as items. Files within archive files, such as ZIP or PST, are considered as and counted as documents.

  • Total Documents Indexed. The number of documents that have been indexed. This includes documents processed (metadata only), as well as those collected and processed (metadata and binary). Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count.

  • Documents Collected. The number of documents for which metadata and binary data have been collected and processed. All documents are also indexed. Attachments are not included in the count. Documents within email archives and compressed archives are included in the count.

  • Documents on Hold. The number of documents in the index that are currently on hold. This includes documents processed (metadata only), as well as those collected and processed (metadata and binary). Extracted attachments are not included in the count. Items within email archives and compressed archives are included in the count.

Sample Data Volume chart

The Data Volume dashboard includes the following features:

  • View the data by document count (default) or by size on disk. Click DOCUMENTS to view the data by document count; click SIZE to view the data by size on disk.

  • View the data for a specific timeframe using the timeframe selector beneath the chart. You can adjust the start and end dates independently, or move the entire timeframe. To adjust the start and end dates, click and drag the control bar on either end; the date displays onscreen as you move the control bars. To move the entire timeframe, click anywhere within the selected timeframe and drag to the desired point in time; the date range displays onscreen as you move the selected timeframe.

    Sample timeline selector