Agent activity

Connect lets you view agent activity as it affects your repositories. For each configured repository, you can see the user that initiated the task, the task type, the agent cluster the processing agent belongs to, the date and time of the activity, the number of documents processed (extracted attachments are not included in the count), the task status, and the processing status.

The user defined is either the name of the File Analysis Suite user, system, or scheduled. Tasks initiated by "system" reflect actions such as holds, hold releases, collections triggered by a hold, or exports of documents that have only been indexed or for which metadata was also processed. Tasks initiated by "scheduled" reflect updates as a result of scheduled processing of a repository.

The referenced Task Status and Processing Status columns in the agent list reflect the status of the most recent run (collection or deletion action) of the agent.

Status Icon Description
In progress progress bar The agent is currently running and processing items. The progress bar indicates how far along the run is.
Completed The agent run has completed processing, without errors.
Completed with errors The agent run has completed processing, but errors occurred.
Canceled

The agent run was manually canceled.

TIP: An active collection or deletion run can be canceled from the Repositories page, and from Data Sources page and the workspace Collection card in the Manage UI.
Pending none The agent is currently processing.
Waiting none For tasks that are comprised of multiple steps, the agent is in between steps for the task and waiting for the next step to start.

Filter activity events

Use the filter panel to refine the list of repositories associated with agent activity events. As you add criteria to the filter, the list of repositories dynamically updates. The criteria you specifically select are shown at the top of the filter panel. Click the X next to the selected criterion to remove it from the filter. Click the clear all icon () to remove all of the selected criteria and return to the full list of repositories.

If you make no selections in the filter panel, all activity events for all repositories are returned. When you select filter criteria, the repository list is limited based only on what is selected. When multiple selections are made within a single filter category (agent Status, Repository Type, and so on), the item can match any of the criteria in that category. When selections are made across multiple filter categories, the repository must match all the categories selected.

Filter criterion Description
Hide empty completed activities

Select whether to hide rows in the agent activity list for completed agent runs that resulted in no documents being processed. Click the toggle to select (Toggle to select and deselect an option.) or deselect (Toggle to select and deselect an option.) the option.

Default: toggle is set to "on" position and completed activity with zero documents processed are not displayed in the list.

Task Status

Select the desired agent status to include in the filter. If you select multiple status', repositories with any of the selected agent status' and matching the remaining filter criteria are returned.
Date Range Define specific start (From) and end (To) dates for the filter. The dates selected are included in the filter.
Agent Cluster Select one or more agent clusters to include in the filter. If you select multiple clusters, repositories associated with any of the selected clusters and matching the remaining filter criteria are returned.
Source Select one or more sources to include in the filter. If you select multiple sources, any of the selected sources that match the remaining filter criteria are returned.
Repository Select one or more repositories to include in the filter. If you select multiple repositories, any of the selected repositories that match the remaining filter criteria are returned.
Repository Type Select the desired repository types (inherited from the source) to include in the filter. If you select multiple types, repositories of any of the selected types and matching the remaining filter criteria are returned.