Data Subjects

A data subject is typically an employee of the enterprise or third-party who may be in possession of pertinent data or information that could be relevant to litigation cases. A data subject is a person associated with a document processed by the File Analysis Suite system and can be searched against. Data subjects are defined at the workspace-level.

A data subject can be involved in a document in the following ways:

  • For email messages, a data subject is any sender or recipient, including CC and BCC recipients.

  • For instant messages (IMs), a data subject is any participant in the conversation.

  • For non-message documents, such as file system or SharePoint documents, a data subject is any person identified in the Access Control List (ACL) for the file, as a file owner, an author, or by any field that contains a unique identifier for a person that can be tied to the document.

Internal data subjects are added to the system as users in Administration. Users are available for selection in a workspace as internal data subjects. External data subjects are created manually and are not users with login credentials for File Analysis Suite.

TIP: You have access to features and functions based on your assigned permissions. You will only see features and functions that have been enabled for the workspace you are viewing and that you have permission to see.

Data subjects are accessed from the workspace Overview page; click MANAGE ALL DATA SUBJECTS or click the DATA SUBJECTS card header. Use the filter above the data subject list to show all, active, or inactive data subjects. Click the data subject name to go to the Content tab and view the list of items associated with the data subject.

Open the detail panel (open detail panel icon) for a selected data subject to see whether the data subject is an internal or external user, their primary email address, and the number of documents associated with them that are on hold or have been sent to a target location.