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Repository attributes
You can create and use repository attributes to group and segregate repositories based on criteria that is important to your organization. An attribute consists of an attribute name and one or more values. Once attributes are created and associated with repositories, you can use the Sensitive Data dashboard to view the quantity of data associated with your attributes relative to your weighted labels.
For example, you may have several SharePoint repositories that host blank new hire forms , a SharePoint repository that hosts employee benefit videos, and a file share repository that hosts completed new hire forms. You can create an attribute for "Human Resources" that includes "new hires" and "benefits" values. You assign the "Human Resources" "new hires" value to the SharePoint repositories for the blank new hire forms and to the file system repository for the completed new hire forms. You then assign the "Human Resources" "benefits" value to the SharePoint repository for the employee benefits videos. On the Sensitive Data dashboard, select to view the Human Resources attribute chart instead of the agent clusters chart and see the number of items identified by the selected weighted labels for each attribute value.
Repository attributes and values can be created and then assigned to repositories, or created and assigned to a repository when you initially create or edit a repository (see Sources and repositories). You must have at least one value associated with an attribute name to associate the attribute with a repository and to view the attribute on the Sensitive Data dashboard.
To create a repository attribute
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In the primary navigation panel, click Sources > Repository Attributes.
The Repository Attributes page opens.
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Click NEW ATTRIBUTE.
The New Repository Attribute dialog opens.
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Type a unique, meaningful Name for the new attribute.
Limits: Maximum 50 characters.
-
Click CREATE.
The new repository attribute is created.
Continue on to add values to your new attribute.
To create a value for repository attribute
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On the Repository Attributes page, click or hover over the row for the desired attribute (
).Action icons display in the right column.
-
Click the add value icon (
) associated with the desired attribute.The New Value dialog opens.
-
Type a unique, meaningful Name for the new value.
Limits: Maximum 50 characters.
-
Click CREATE.
The new value is created under the selected attribute.
To edit a repository attribute
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On the Repository Attributes page, click the name of the attribute (
) you want to edit.TIP: You can also click or hover over the row of the desired attribute and then click the edit icon (
). -
Edit the attribute name as desired.
-
Click SAVE.
The changes to the attribute name are saved.
To edit a repository attribute value
-
On the Repository Attributes page, expand the attribute (
) that includes the desired value. -
Click the name of the attribute value (
) you want to edit.TIP: You can also click or hover over the row of the desired attribute value and then click the edit icon (
). - Edit the attribute value name as desired.
-
Click SAVE.
The changes to the attribute value are saved.
Attributes and values that have been associated with a repository cannot be deleted. You must remove the association to the repository (edit the repository) before you can delete the attribute or value. If associations exist, you are notified when you attempt to delete the attribute or individual value.
To delete a repository attribute value
-
On the Repository Attributes page, expand the attribute (
) that includes the desired value. -
Click or hover over the row for the desired attribute value (
) you want to delete. Action icons display in the right column.
-
Click the delete icon (
) associated with the desired attribute value. -
In the confirmation dialog, click YES to confirm the action.
TIP: If the value is associated with one or more repositories, you will see a notification. You must review your repositories and edit any repositories to remove the selected attribute or value. Click OK to close the message.
The selected repository attribute value is deleted.
To delete a repository attribute and all included values
-
On the Repository Attributes page, click or hover over the row for the attribute (
) you want to delete. Action icons display in the right column.
-
Click the delete icon (
) associated with the desired attribute . -
In the confirmation dialog, click YES to confirm the action.
TIP: If any value under this attribute is associated with a repository, you will see a message lists the repositories. You must edit the defined repositories and remove the attribute values. Click OK to close the message.
The selected repository attribute is deleted.