File Analysis Suite 3.8.2 Manage Help Center

# Terminology

The following terms are used in this Help Center:

Term | Definition
--- | ---
data source | All the assets in the organization from which you can process data that may be relevant to a workspace, such as electronically-stored information (ESI), desktop and laptop computers, physical records, statements, interviews, depositions, and audit trails.
data steward | Typically an Information Technology (IT) employee who is assigned a role in File Analysis Suite to manage and maintain electronic assets that could be used in workspaces. A Data Steward may also have other tasks assigned.
data subject | Any person identified by any field that contains a unique identifier for a person (name, email address, and so on) and can be tied to the document.
document | Original files processed by File Analysis Suite. Any attachments to these documents are referred to as items. Files within archive files, such as ZIP or PST, are considered as and counted as documents.
GDPR | General Data Protection Regulation. The GDPR harmonizes "data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy. "The GDPR not only applies to organizations located within the EU but it will also apply to organizations located outside of the EU if they offer goods or services to, or monitor the behavior of, EU data subjects. It applies to all companies processing and holding the personal data of data subjects residing in the European Union, regardless of the company’s location."*
item | Attachments to original files processed by Connect. The original file is referred to as a document.
legal hold | The act of complying with a preservation obligation. It is an action that the organization takes to capture all information across the organization relevant to an anticipated litigation, and to preserve that information in a secure location.
legal hold process | A process that an organization uses to preserve all forms of relevant information when litigation is reasonably anticipated. This process entails the issuance of a set of notification workflows targeting data associated with data targets that is relevant to the anticipated litigation.
PII | Personally identifiable information. This is any data that could potentially be used to identify a particular person. PII includes, but is not limited to, someone's name, Social Security number, email address, phone number, mailing address, driver’s license number, or bank account number.
role | A specific job assignment within an organization that enables an employee with the assignment to perform specific tasks in File Analysis Suite. Each role has corresponding entitlements (or permissions) that allow access to certain features and the ability to perform various functions.
workbook | A basic organizational unit containing a set of documents that can be reviewed according to its relevance to a workspace.
workspace | A legal data organizational construct created for a specific litigation or investigation where relevant data, holds, notifications, and data subjects are managed.
workspace manager | Typically an employee of the organization who performs workspace management activities, such as assigning data subjects, performing searches and creating workbooks.
workspace reviewer | Typically an employee of the organization who reviews workspace content and performs analysis on workspaces.

* EUGDPR.org, https://www.eugdpr.org/

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Version 3.8.2 | Last updated January 2023
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Product: File Analysis Suite 3.8.2

Topic Title: Terminology

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