Your Content

The way that you set up IDOL depends on your content, and on what you want to be able to do.

IDOL can manage your data for a variety of scenarios and purposes, but you can improve the quality of results, and the speed of responses, by considering some key factors.

Review Your Content

Before you start to configure IDOL, look at a sample of documents that are representative of what you want to index and search.

Decide What to Index

Before you index your data, look at the files in your repositories, and identify the information that you want to extract.

Connectors can index specific folders, databases, or file types, and ignore others. If you are indexing content from a Web site, you might want to target a specific folder or subdomain (for example a community forum that contains customer feedback and comments).

After you have identified the files that you want to extract from your repositories, consider what information is contained in each file. In addition to the main content, consider metadata and subfiles.

The information that you can extract is likely to differ between repositories and file types. Some files (for example plain text files), might contain a lot of content but relatively little metadata. Others might have a large amount of metadata that you can index. See Example: Index E-mails.

Decide What you Want to Search

After you have analyzed your content, you must decide how you want to use it. Consider:

You have to configure many of these functions before you index your data, so it is worth spending some time looking at your documents to decide what you want to be able to do.


All documents consist of multiple fields, which you can search and display separately. It is important to configure IDOL to handle particular fields in certain ways. See the main topic on Fields.