Records365 Connector 23.4

# Field Standardization

Field standardization modifies documents so that they have a consistent structure and consistent field names. You can use field standardization so that documents indexed into IDOL through different connectors use the same fields to store the same type of information. Field standardization only modifies fields that are specified in a dictionary, which is defined in XML format. A standard dictionary, named `dictionary.xml`, is supplied with IDOL Connectors, CFS, and NiFi Ingest.

In most cases you should not need to modify the standard dictionary, but you can modify it to suit your requirements or create dictionaries for different purposes. By modifying the dictionary, you can configure rules that modify documents before they are indexed. For example, you can move fields, delete fields, or change the format of field values.

This section describes the XML elements that you can use to build or customize a field standardization dictionary.

Element | Description
--- | ---
AddField | Adds a field to the document metadata.
Attribute | Represents an existing document metadata field attribute.
Copy | Copies a field.
Delete | Deletes a field.
Field | Represents an existing document metadata field.
GetName | Stores the name of the current context field or attribute in a variable.
GetValue | Stores the value of the current context field or attribute in a variable.
IfAttribute | Makes operations conditional on the presence of a metadata field attribute.
IfField | Makes operations conditional on the presence of a metadata field.
IfVar | Makes operations conditional on whether a variable exists and optionally matches a given value.
Includable | Defines operations that can be used elsewhere in the field standardization dictionary.
Include | Includes operations defined elsewhere in the field standardization dictionary.
Move | Moves or renames a field.
NewField | Builds a field but does not immediately change the document metadata.
Product | Contains field standardization rules for a specific product.
SetAttribute | Adds or updates an attribute on the current context field.
SetValue | Updates the value of the current context field or attribute.
SetVar | Sets the value of a variable.
ValueFormat | Converts a field or attribute value from one format to another.

Copyright 2023 Open Text
Version 23.4 | Last updated September 2023

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Product: IDOL Records365 Connector 23.4

Topic Title: Field Standardization