SharePoint Remote Connector 25.4
SharePoint Remote Connector Help

# Permissions

To use the connector with an on-premise SharePoint server, the following permissions are required:

- To perform the `Synchronize`, `SynchronizeGroups`, `Collect`, and `View` actions, the user specified by the `Username` parameter in the connector's configuration file must have "Full Read" access. OpenText recommends that you create a web application policy to grant this permission to the relevant user.
- To hold and release documents, the user specified by the `HoldUsername` parameter must be a site-collection administrator.
- To index user profiles (when `IndexUserProfiles=true`) the user specified in the configuration file needs to have at least "Retrieve People Data for Search Crawlers" permission on the user profile service application.
- To insert documents using the `Insert` fetch action the user specified in the configuration file needs to have sufficient privileges to create new documents. For example, create a web application policy granting "Full control" to the user.

When you use the connector with SharePoint Online, the connector can retrieve any information that the user (specified by the `Username` parameter in the connector's configuration file) has permission to read. Some operations require additional privileges or additional configuration:

- To enable mapped security or index user profiles, the user must be a site-collection administrator.
- If you set `IndexSiteAssets=False` (which is the default value), the connector has to determine whether lists are site assets libraries. This requires site collection administrator privileges, so if the user is not a site-collection administrator and you want to ignore site asset libraries you must exclude them using the configuration parameters `ListMustHaveRegex` and `ListCantHaveRegex`. If the connector attempts to determine whether a list is a site asset library and is unable to do so because it has insufficient permissions, a warning is written to the synchronize log and the list is ingested.

Copyright 2025 Open Text
Version 25.4 | Last updated October 2025

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Product: Knowledge Discovery SharePoint Remote Connector 25.4

Topic Title: Permissions