3.2 Configure Information Privacy

With Reflection Information Privacy, you can protect sensitive data such as credit card Primary Account Numbers (PANs), phone numbers, and US Social Security numbers. Information Privacy allows you to configure Reflection so that the sensitive data is not displayed on the screen or in productivity features, such as Screen History. It also allows you to require secure connections.

You can configure Information Privacy with the Installation Customization Tool or with Group Policy.

To set up Information Privacy in Reflection

  1. From the Reflection File menu or the Reflection button (if using the Office 2007 Look and Feel), select Reflection Workspace Settings.

  2. Under Trust Center, click Set Up Information Privacy.

  3. Configure privacy settings as shown in Setting Up Information Privacy.

    If you need to...

    Do this...

    Redact certain patterns of data that are outside the realm of credit card formats (e.g., US Social Security numbers).

    Set up Privacy Filter Redaction Rules and Privacy Filters.

    Redact credit card Primary Account Numbers (PANs) to meet PCI DSS requirements.

    PCI DSS (Payment Card Industry Data Security Standard) is a worldwide standard comprising technology requirements and process requirements designed to prevent fraud and is published by PCI Security Standards Council, LLC ( https://www.pcisecuritystandards.org/). All companies who handle credit cards are likely to be subject to this standard.

    Set up Primary Account Number (PAN) Redaction Rules and Primary Account Number (PAN) Detection Rules.

    Require secure connections (as may be required for PCI DSS compliance).

    Set up PCI DSS Rules.

  4. To package this file for deployment, see Package Configuration Files.

    NOTE:Privacy filter settings are saved in the PrivacyFilters.xmlfile. All other Information for Privacy settings is saved in the PCIDSS.settings file. You can deploy these files to one of the following locations:

    Location for a single user: [AppDataFolder] The full path of the Roaming folder for the current user. The default is C:\Users\username\AppData\Roaming\. \Micro Focus\Reflection\Desktop\v16.2

    Location for all users: [CommonAppDataFolder] The full path to application data for all users. The default is C:\ProgramData. \Micro Focus\Reflection\Desktop\v16.2

To set up Information Privacy with Group Policy

  1. Copy the following files to the central store as follows:

    Copy these files


    ReflectionPCIDSS.admx and ReflectionWorkspace.admx in:

    • …\install_dir\Configuration\GroupPolicy\
    • ADMX


    ReflectionPCIDSS.adml and ReflectionWorkspace.adml in:

    • …\install_dir\Configuration\GroupPolicy\
    • ADMX\en-us

    %systemroot%\PolicyDefinitions\ <locale>

  2. Open the Group Policy Object Editor ( gpedit.msc).

  3. Under either the Computer Configuration or User Configuration branch, browse to Administrative Templates | Reflection Workspace | Information Privacy.

  4. In the Information Privacy panel, select and edit the policy settings.

NOTE:If you want to include the default regular expressions used for Custom Detection Rules and Custom Exception Expressions, you must add these expressions through the Group Policy editor. For detailed instructions, see Technical Note 2576: Adding Regular Expressions for Custom Detection Rules and Custom Exception Expressions to Group Policy.