Provide an effective and secure file sharing solution for 55,000 users with varying requirements. Regensburg University wanted to replace ad-hoc file sharing with a more structured and secure solution.
The Computer Center at Regensburg University supports a diverse user base. There is the academic side, consisting of students and teaching staff; the medical side with the university’s medical faculty affiliated to local teaching hospitals; and the research side, as the university is very well set up for a dialog between science and industry through several ground-breaking research initiatives. Overall, some 55,000 users use the university network.
To support this highly collaborative academic environment, file sharing was widely used, as Edmund Weber, Head of Collaboration and Mobile Solutions at Regensburg University, explains: “To support their work or study, our users would regularly use different file sharing options, such as Dropbox, or OneDrive. While we recognize the value of file sharing, none of these options complied with our security policies and it became clear that we needed to put a framework in place to help our users share files securely and effectively. Lots of our users want mobile file access, from their smartphones and tablets with the same experience as they would on their laptop or desktop. We couldn’t easily provide file access from all these devices and looked for a solution to which we could apply our security policy and standards. This is especially important as the university has close links to healthcare providers which makes us required by law to meet strict compliance rules around data sharing, so storing information in a public cloud is not an option for us.”