Many organizations do not have a clear enterprise content management map of where and what sensitive data resides on their various applications, databases and servers. Identifying the most critical information data in your organization is the bedrock of effectively protecting it with modern content management system software and analytics.
Sensitive data may reside in a wide range of active, retired and abandoned business systems. If you don’t have the enterprise content management tools needed to identify PII, PCI, PHI and corporate records irrespective of what enterprise system they may be housed in, such sensitive information could be exposed, stolen or lost. If that happens, not only will your organization’s reputation be shattered but you may also be in breach of various privacy and data protection regulations.
Different organizations have different ideas of what value looks like for them, their stakeholders, and their customers. For some, value means better insights and decision making; for others, it means reducing the cost of managing information. The enterprise content management system ensures you understand the business you are in, the data you have, where it resides, and what purpose it serves. You can thereafter organize the data by value, context, and relevance.
Proactive data classification powered by rich analytics allows organizations to bridge distinct information silos and deliver granular insight into data. You can highlight only the most relevant information and facilitate business activities all while protecting sensitive data. By automating the process of accessing, understanding and applying policy, enterprise content management and data classification technologies enhance risk mitigation.