Displayed fields

This section of the dialogue box contains the list of fields for the New Record form - depending on the titling method selected.

By default, there will be two items:

  • Page - General
  • Title (Free Text Part)
  • Up - moves fields up the list
  • Down - moves fields down the list
  • Remove - removes a field from the active list
  • Properties - modifies the properties of the active field

    See Field properties.

  • Form Layout Elements buttons - these are the layout items for the form:
    • Line - inserts a line break that forces the next field to start in the next row of the dialogue box.

      The Line button puts a line across the width of the dialogue box.

    • Tab - inserts a tab stop.

      Use it to put a field separator into the active list and to force the next field to the next column of the New Record form.

      This will apply only if the field does not have Always Display Full Width set.

      You can display up to two columns of fields on a New Record form. To enable this, set Display Field Captions above the Field in Page - General. The layout of the form will be from top left to bottom right.

    • Page - inserts a page break that creates a new page to contain fields.

      For example, you may want to create a new page with just the Additional Fields in it.

  • Text - inserts line(s) of text onto the record entry form. In the Comments field, type in the details to be displayed on the form. The text can be formatted to be displayed as Italics and/or Bold. This text field will be added to the Displayed fieldsand can be positioned as any other field on the form.
    This additional text can be used to provide information to the user advising how the record entry form should be used, what kind of records are supposed to be created using this form etc.
  • Preview - previews the New Record form. Use it to review what you have done.

    All fields associated with title and numbering which can include a keyword Thesaurus, a Classification and free text titles, are considered mandatory fields and are at the top of the New Record form.

    While displaying the form, you will be able to type in any of the edit boxes to see how a sample record would look; but Content Manager will not save this data.

NOTE: Scroll bars - when you have added more fields on the form than can appear in the standard New Record form dialogue box, the New Record form will have vertical and horizontal scrollbars to enable users to scroll through the fields on the form.