Modifying Additional Field data

To update/modify Additional Field data:

  1. Search for Content Manager items whose Additional Field data is to be updated.
  2. To change it for multiple items at the same time, tag the items in the list.
  3. Right-click one of the items and on the Details menu, click Additional Fields.
    If you tagged multiple items, Content Manager prompts you to confirm the items to work with.
    The Additional Fields dialogue box appears with the Additional Fields in this item and their values.
  4. Select the Additional Field to change the value of and click the button Modify.
    The dialogue box [Field] - Edit Value ([Data Type]) appears.
  5. In the field Please specify a new value for [Field], type the new value and click OK.
    The dialogue box closes and Content Manager displays the new value in the Additional Fields dialogue box.
    Click the button Reset to set the value to its default.
    If you are working with multiple records, Content Manager applies the new value to all of them, unless their Record Type is not using that Additional Field.

If you leave the Edit Value dialogue blank, all the tagged items will be set to blank.

You can edit multiple fields in the Change values of Additional Fields dialogue box before clicking OK to apply the changes.

If you have edited a field by mistake, then select it and click the Reset button to remove it from the list of changes.

All fields that will be changed appear in the list in bold.

NOTE: If there are less than 13 Additional Fields assigned to an object, the object's Additional Fields tab/page will appear like a form with individual fields for each Additional Fields. These fields can be updated one at a time by either typing in the required data, or by using the required method for the Additional Field format type, e.g. use the Calendar button to select a date. If there are 13 fields or more, the page will appear as a list of fields which can be modified using Modify.
A Content Manager Administrator can set a number limit, different from the default, which modifies the display of the Additional Field page from a form display to a list display using the System Option - User Interface - Additional Field Page Display Threshold option.

The Content Manager administrator can link text Additional Fields to a Lookup Set. Users can select multiple values from this Lookup Set using KwikSelect and one by one.

The values appear separated by a semi-colon.

When text Additional Fields are configured to use a Lookup Set, Content Manager does not validate the Lookup Set items, which means that users can select items from a Lookup Set and then overtype them with different values.

Content Manager validates only for string Additional Fields.