Processors and events

When you create or modify items - records, Locations, etc. - in Content Manager, depending on your setup, Content Manager creates different events that need to be processed. Some events are specialized events for just one processor, like the events for content or word indexing, whereas others are generic events that several processors use. When a Content Manager event processor executes, it uses a special permission which allows it to read all data irrespective of security. It generally suppresses the creation of additional events like log in / log out etc.

Content Manager uses these processors:

• Content indexing - whenever an electronic record is created, a new version is committed or an electronic document is destroyed, deleted or removed, an event is created to indicate that the Content Manager document content index should be updated.

  This processor makes document content searching possible.

• Audit log - writes the processed events to an external text file that can be used for auditing.

  You can set up auditing using Administration - Audit Options.

• Mail notification - sends email messages to users to alert them
  • If this processor is not running, then users will not receive mail notifications
  • If this processor is running, an alert is sent if the event processing queue becomes blocked
  • You can configure email notifications in Administration - System Options - Email tab
• Schedule event triggers - calculates the disposition schedule for records, i.e. the dates on which a record should be made inactive, sent to an archive, destroyed, etc.

  Recalculation of record retention triggers is necessary when a Retention Schedule is changed.

• Word indexing - takes large text strings and splits them into discrete words so that an efficient SQL search can be performed based on word criteria
• Automated part creation - examines automatic part creation rules and creates new parts of Content Manager records, if necessary
• Alerts service - sends reminders by email based on user-defined alerts.

  When an event occurs that matches the alert criteria, it will send an email.

• Event Statistical Aggregator - ontent Manager has a statistical feature which allows you to build up a time series showing the activity happening within the system. The Event Statistics Aggregator is notified of key events of interest. There are around 56 key statistical counters, each of which is tied to a particular event. Whenever one of these events happens, the Event Statistics Aggregator is notified and increments the corresponding counter. At the end of each day the tallies for the day are recorded in the database with a new row of statistics for that dayC
• Document Store Event Handler - should be enabled when you are using a document store of the type CFS Connector to ensure delete requests are processed correctly.
• Auto Classify records - processes automatic classification jobs for records.
• Inactive Document Storage Optimizer - processes electronic documents made inactive by Inactive Records function, which moves inactive electronic records to lower cost storage.
• SharePoint integration - synchronizes changes to Content Manager records with representations of these records (MLIs) in a SharePoint site
• Empty Record Recycle Bin - empties the record Recycle Bin as per the System Option - Records - Automatically empty record recycle bin settings.
• Custom processors - enables users to define a plug-in component that can do specialized processing of events

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