Finish Preparing Your Document

  1. Click Edit Main Document to continue preparing your document. Notice that new mail merge buttons have been added to the toolbar.
  2. Place the cursor in your document where you want to insert the data and click Insert Merge Field to see a drop-down list of table columns. These are the columns that you selected in Microsoft Query.
  3. Click the merge field you wish to insert. The control characters for this field are placed in your document.

  4. To display the data that corresponds to each field code, click the <<ABC>> button on the Mail Merge toolbar. Use the control buttons on the Mail Merge toolbar to move to the next, previous, first, or last record in the table.

  5. Finish your document as you normally would. Whenever you want to insert a data field, click Insert Merge Field once again and click the appropriate field.
For more instructions on using Word's mail merge feature, see your Microsoft documentation.