10.6 Directory Reports

Reports in this classification include Summary, Directory Quota, Storage Cost, and Comparison Reports.

Before generating any type of Directory Data report, you must first conduct a File System scan on the shares you want to report on.

10.6.1 Summary Report

Summary reports provide a summary of the contents of folders according to a specified level in the file system.

  1. Select Reports > Report Definitions.

  2. Click Add.

  3. In the Name field, specify a descriptive name of the report definition.

    For example, User Volume Summary Report.

    The name can contain up to 64 alphanumeric characters.

  4. Select the Summary option and click OK.

  5. In the Report Path Depth field, specify the depth of reporting.

    For example, if you select 3, the Summary report lists the file contents of all file paths in the specified shares up to 3 levels in the file structure.

    For example, for a server named srs-mlsp, the Summary report would list the contents of these paths:

    \\srs-m1sp.cctec.org\Shares\Home\Users1

    \\srs-m1sp.cctec.org\Shares\Home\Users1\a

    \\srs-m1sp.cctec.org\Shares\Home\Users1\a\stuff

    \\srs-m1sp.cctec.org\Shares\Home\Users1\a\stuff\morestuff

  6. In the Initial Chart Path Depth field, specify the initial path depth for inclusion in the Top Ten Folders by Size chart that is displayed in the report header section.

    This is important so that when the Report Path Depth is greater than zero, the top level folders are now conditionally included. The Chart Path Depth parameter is not allowed to be greater than the currently specified Report Path Depth.

  7. From the Target Paths tab, click Add.

  8. Click the > to browse to and select the file paths you want included in the report, then click OK.

    You must expand the Active Directory forest to be able to select the shares, even if you want to select the root of the Active Directory forest.

  9. Click Save.

    The report definition is added to the list.

  10. Do one of the following:

10.6.2 Directory Quota Report

Directory Quota reports specify folders with assigned quota, the amount of quota assigned, and the amount of quota consumed.

NOTE:Quota information is only available if the file system scan policy was configured to collect quota information.

  1. Select Reports > Report Definitions.

  2. Click Add.

  3. In the Name field, specify a descriptive name of the report definition.

  4. Select the Directory Quota option and click OK.

  5. From the Target Paths tab, click Add.

  6. Browse to and select the file paths you want included in the report and click OK.

  7. Click Save.

  8. Generate the report as either a Preview report or a Stored report.

    For procedures on generating a Preview report, see Section 9.4, Preview Reports.

    For procedures on generating a Stored report, see Section 9.5, Stored Reports.

10.6.3 Storage Cost Report

Storage Cost reports indicate storage costs according to prices established in the Cost per Unit setting of the Report Definition editor. You can use this report to determine which users or groups are being irresponsible with network storage practices.

NOTE:When the report is generated, the monetary symbol that is displayed comes from the local Engine/Web server's Windows locale and region settings. For example, if the Windows server hosting the engine and Web application is set up using US locale and region, it will show a $ for costing displays in the report.

  1. Select Reports > Report Definitions.

  2. Click Add.

  3. In the Name field, specify a descriptive name of the report definition.

  4. Select the Storage Cost option and click OK.

  5. In the Unit drop-down menu, select the storage unit value for which you want to establish a cost.

  6. In the Cost per Unit field, indicate the cost of the selected storage unit.

  7. From the Target Paths tab, click Add.

  8. Browse to and select the file paths you want included in the report and click OK.

  9. Click Save.

  10. Generate the report as either a Preview report or as a Stored report.

    For procedures on generating a Preview report, see Section 9.4, Preview Reports.

    For procedures on generating a Stored report, see Section 9.5, Stored Reports.

10.6.4 Comparison Report

A Comparison report specifies the differences between two selected folders on the network. This is useful if you want to verify that servers are hosting the same version of software, library files on servers are the same, and so forth.

  1. Select Reports > Report Definitions.

  2. Click Add.

  3. In the Name field, specify a descriptive name of the report definition.

  4. Select the Comparison option and click OK.

  5. In the Comparison Results drop-down menu, select an option.

    Show unique paths from both targets: The report indicates the differences in folder and file names for the compared target paths.

    Show paths unique to the first target: The report indicates only the unique folder and file names found in the first target path.

    Show paths unique to the second target: The report indicates only the unique folder and file names found in the second target path.

  6. From the Target Paths tab, click Add.

  7. Browse to and select two shares or folders whose data you want to compare and click OK.

  8. Click Save.

  9. Generate the report as either a Preview report or as a Stored report.

    For procedures on generating a Preview report, see Section 9.4, Preview Reports.

    For procedures on generating a Stored report, see Section 9.5, Stored Reports.