31.2 Managing Mail Settings

Path: Port 8443 Filr Administration Console Management > Office and Mail Settings

For downloading the Filr Outlook Plugin, configuring Filr settings in Microsoft Outlook, and using Microsoft Outlook for sending email attachments through Filr, see Downloading and Installing the Filr Outlook Plugin in the Using Micro Focus Filr with Microsoft Outlook Quick Start.

To configure the Outlook settings, see Table 31-1.

To view information about the email sent through Outlook and the details of the file uploaded on the Filr server and shared in the email, see the Filr Outlook Report.

GroupWise 23.4 extends Filr integration with email plugin APIs for enhanced collaboration. Filr allows you send file attachments as Filr links. Filr lets you protect, expire, and clean up mail attachment links. In addition, you can also send links to Filr files from My Files, Shared With Me, and Net Folders in a GroupWise mail. For more information, see GroupWise Documentation.

Table 31-1 Using the Mail Settings dialog

Field, Option, or Button	Information and/or Action
Outlook and GroupWise Settings
Enable Filr for Outlook and GroupWise	Select this to enable the plugin in Microsoft Outlook. and Groupwise. By default, this option is disabled.
Policy and Permissions
Allow download of email attachments without authentication	Select this to enable the external users to access email attachments without authenticating to Filr. By default, this option is disabled and the Filr Administrator defines the policy.
Allow user to define the policy	Select this to enable Filr users to define the Filr Outlook and Groupwise policy terms, such as when to send attachments using Filr and when attachment links sent in the email expires. By default, this option is disabled and the Filr Administrator defines the policy.
Attachment management
Allow user to modify the policy limits	Select this to enable Filr users to override the policy terms set here. By default, this option is disable.
Send attachments using Filr	Select one of the following: Always: Select this to ensure that all of the files that Microsoft Outlook users attach to emails through the Filr Plug-in are not directly sent as email attachments. All the files are first uploaded to the Filr server irrespective of the file size and then the link of the uploaded files is shared in the email. File size exceeds X MB: Select this to specify the maximum file size beyond which a file attached to the email through the Filr Plug-in is first uploaded to the Filr server and then the link of the uploaded file is shared in the email sent to the recipient.
Attachment link expires after	Click one of the following to specify when an attachment link sent through email should expire: X days: Select this to specify the number of days after which the attachment link sent in the email should expire. X downloads: Select this to specify the maximum number of times the attachment can be downloaded, after which the attachment link sent in the email should expire.
Delete Mail attachments from Filr	If the Filr Appliance storage is 90% utilized, the Filr system sends email notifications to the Filr administrator provided that the administrator’s profile has an email address configured. To automatically delete all the expired attachments, Filr initiates a clean up process everyday at 1 a.m. GMT.
Expired attachments	This enables all the expired attachments for deletion when Delete Attachments is clicked. This is selected by default and cannot be deselected.
Attachments older than X days	Select this to specify the age (in days) of the attachments that you want to delete from the Filr Appliance storage. You can click Delete Attachments to immediately delete attachments older than the specified days.
Delete Attachments	Click this to immediately delete expired attachments and the attachments older than the specified days from the Filr Appliance storage.
Apply	Click this to save your changes.
Close	Click this to return to the previous window.