11.1 Creating and Managing Net Folder Servers

11.1.1 Manage Net Folder Servers Dialog

Net Folder Servers are connections to physical file servers and their associated NSS volumes, CIFS shares, or SharePoint sites. You can set up as many Net Folder Servers as needed.

Path: Port 8443 Filr Admin Console>Management > Net Folder Servers

Table 11-1 Using the Manage Net Folder Servers dialog

Field, Option, or Button

Information and/or Action

  • Add button

  • Delete button

  • Before you can delete a Net Folder Server, you must first delete all Net Folders associated with it.

  • After completing the first step and selecting a listed Net Folder Server, click this button to remove the connection to this Net Folder Server from Filr.

    Data on the back-end server is unaffected.

  • Sync button

  • After selecting a Net Folder Server, click this to immediately synchronize Net Folder meta data with Filr according to the Synchronization Options you have set.

  • Name

  • Path

  • This shows the connection path to the Net Folder Server.

11.1.2 Creating a Net Folder Server

Path: Port 8443 Filr Admin Console Management > Net Folder Servers > Add

Best Practice: Plan your Net Folder Servers in advance and use the following table when working in this dialog:

Table 11-2 Using the New Net Folder Server dialog

Field, Option, or Button

Information and/or Action

Configuration tab

  • Name:

  • Specify a name for this Net Folder Server.

  • In most cases this should be a name that clearly indicates the file server and volume.

  • If the server and volume are defined in your LDAP directory services as a Home Directory location, a Home Net Folder Server is created automatically and the name is assigned using the information in LDAP, as follows:

    defined_dns_or_ip_path_to_server-volume_or_share_name

    For example,

    • \\oes-fs-1.my-company.local\HOME_NSS

      Is automatically named:

      oes-fs-1.my-company.local-HOME_NSS

    • \\Win2012.my-company.local\Home_Folders$

      Is automatically named:

      Win2012.my-company.local-Home_Folders$

  • Server Type:

  • Server types include OES, OES 2015 or later (NSS for AD), Windows or SharePoint 2013.

  • For OES 2015 or later NSS AD servers, you must consider whether the Volume is enabled for NSS AD and the protocol that the volume uses:

    • Volume enabled for NSS AD

      Uses the CIFS or NCP protocol

      Select Micro Focus Open Enterprise Server (NSS for AD) as the server type

    • Volume not enabled for NSS AD

      Uses CIFS protocol

      Select Micro Focus Open Enterprise Server (With CIFS) as the server type

      For more information on NSS AD, see the NSS AD Administration Guide.

    • Volume not enabled for NSS AD

      Uses NCP protocol

      Select Micro Focus Open Enterprise Server as the server type

  • For NSS volumes on OES 2015 or later servers that have DFS junction targets that point to an older OES server, you must select Micro Focus Open Enterprise Server as the server type. Otherwise, the trustee assignments on the target will not be reflected in Filr.

    If an NSS volume on an OES 2015 or later server has DFS junctions and you are planning to select the OES 2015 NSS for AD server type, you must scan the volume from iManager as instructed in Managing Junctions in the ---OES 2018 SP2: Domain Services for Windows Administration Guide.

  • For Home Net Folder Servers, this is set automatically

  • Server Path:

  • The path to the NSS volume (OES), NSS volume on OES 2015, Windows share, or SharePoint 2013 site on the file server.

  • For Home Net Folder Servers, this is set automatically

Authentication tab

  • Specify proxy using a Proxy Identity

    • Proxy identity:

  • Best Practice: Select this option to specify a Proxy Identity.

  • Click the Proxy Identity field and begin typing to expose the list of Proxy Identities.

    Select a previously defined Proxy Identity created in Creating Proxy Identities.

  • Specify proxy using a name and password

    • Proxy name:

    • Proxy password:

  • Alternate Practice: Select this option to specify a Proxy User and Password.

  • Click the LDAP browse icon to find and select the Proxy Name.

  • Type the Proxy Password.

    Proxy name and password: Specify the fully qualified, comma-delimited name and password for the proxy user used to access the OES, Windows, or SharePoint 2013 server. (You can use the Browse icon next to the Proxy field to browse the LDAP directory for the proxy user that you want to use.)

  • Test Connection button

  • Always click this button to ensure that the path is accurate and that the credentials are valid.

    Sometimes proxy users with the incorrect context pass this test. Ensure that the context for your proxy user is correct.

  • Authentication Type:

  • Select the authentication service for the file server that you are connecting to.

    Option availability reflects the Server type setting that you selected in the Configuration tab.

    • For OES, only Micro Focus NMAS is available.

    • For OES (NSS for AD), only Auto Detect (Kerberos then NTLM) is available.

    • For Windows, you can select Kerberos, NTLM, or Auto detect (meaning that Kerberos is attempted first, and if it fails, NTLM is used.)

      Kerberos requires

      • That the DNS name server can resolve DNS queries for the Active Directory domains.

        And

      • Kerberos port 88 communication is available.

      If either requirement is not met, you must select NTLM as the authentication type.

Synchronization Schedule tab

  • Enable Scheduled Synchronization

  • Select this option to enable full metadata synchronization between the back-end file server and Filr according to the schedule you specify below this option.

  • Every Day

  • On Selected Days

  • At

  • Repeat every XX hours

  • The options you select and configure in this section set a default schedule for each Net Folder associated with this Net Folder Server.

  • The synchronization options you specify can greatly affect system performance.

    As a best practice, OpenText recommends that you set the options here only after completing the planning.

Synchronization Options tab

  • Index the Content of files in the Net Folders

  • Select this to have Filr index the files in all associated Net Folders for searchability.

    IMPORTANT:Enabling indexing at the Net Folder Server level is not usually a best practice. Rather, indexing should be confined to Net Folders. This is why disk space planning should be done at the Net Folder level.

    A possible exception to this rule is enabling content indexing of Home Net Folder Servers.

  • Enable Just-in-Time synchronization

IMPORTANT:This is always available as a selectable option, but it has no effect unless JITS is enabled for the Filr system. See Enabling Just-in-Time-Synchronization for Filr and eDirectory Rights Usage for OES.

  • Click this to enable JITS on this Net Folder Server with the following options enforced.

  • For Home Net Folder Servers, JITS is automatically enabled.

  • Maximum age for Just-in-Time results

  • How long Filr waits from the last JITS synchronization before re-syncing.

    Default is 60 seconds.

  • Maximum age for ACL Just-in-Time results

  • How long Filr waits from the last ACL retrieval before retrieving the information again.

    The default is 3600 seconds (60 minutes).

  • Allow the desktop app to trigger initial home folder sync

  • Select this option to ensure that user Home folders are synchronized with users’ desktops.

    If this option is not selected, user Home folders are synchronized to the Filr desktop application only after the user has logged in to Filr on the web, or after the Filr administrator triggers a full initial synchronization from the administration console (as described in Enabling and Tuning Net Folder Synchronization).

  • For Home Net Folder Servers, this is automatically selected.

OK button

  • Click this to save your changes.

    Current user sessions are not affected. To see changes, users must log in to a new session.

Cancel button

  • Click this to cancel the changes you have made.

11.1.3 Editing an Existing Net Folder Server

NOTE:To fix a Home Net Folder Server configuration that was created automatically, you need only provide a Proxy Identity or proxy user. See Specify proxy using a Proxy Identity Proxy identity:.

Path: Port 8443 Filr Admin Console Management > Net Folder Servers > Click a listed Net Folder Server

Generally, the information in Creating a Net Folder Server applies to the Edit Net Folder Server dialog, with the following exceptions:

  • The Name cannot be modified

  • Do not change the Server Type.

    NOTE:Beginning with Filr 5.0, NetWare is not supported as a server type for Net Folder Servers. However, it is supported on the existing Net Folder Servers and you are allowed to change the server type of such servers to other supported server types if required.

    If you have migrated data to a new back-end file server, you must create a new Net Folder Server.

  • Consult with OpenText Support before changing the Server Path.

11.1.4 Deleting a Net Folder Server

Refer to the information for the Delete button in Table 11-1.