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Micro Focus

Vendor Portal

Welcome to the Micro Focus Vendor Portal. This portal is designed to share information about invoicing, policies, and contact information with our vendors – to support our business relationship. For information on renaming of Micro Focus Legal Entities click here.

Micro Focus is currently working to streamline our procurement systems and processes. Starting in November of 2020 select vendors will be invited to use this Micro Focus Vendor Portal as a resource. Vendors who previously invoiced Micro Focus using the Ariba Network will continue to do so.

Invoicing

Vendors can submit invoices to the following email addresses for their region. Use the Invoice Guide for more information about submitting an invoice:

Paper Invoicing and Non-PO Invoicing Requirements

Micro Focus requires invoices via email for all suppliers except where there are mandatory legal requirements. Paper invoices must be sent to the correct mailing address and not to your micro Focus contact.

Paper and Non-PO invoicing are only available where legally required. In some countries, the invoice mailing address is different from the entity legal address. It is important to send your invoice to the correct mailing address (not your Micro Focus contact) to avoid delay in payment. Please review the Paper Invoicing Mailing Address Matrix to ensure you are using the correct mailing address. Please contact Accounts Payable via Service Central if you have any questions. For Non-PO invoices, please review the Non-PO Email Address Invoicing Matrix.

Issue your invoice to the correct Micro Focus legal entity

Micro Focus comprises of multiple legal entities. Often, multiple Micro Focus legal entities exist in one country. It is imperative that you invoice the correct Micro Focus legal entity and print its legal name and address (depending on country legal requirements) on your invoice. Note: If you have a question about your Purchase Order, legal entity name, or Bill To address, please reach out to your Micro Focus contact.

Ensure your invoice contains the mandatory information including the Micro Focus PO number

It is critical that the following details are included on the invoice:

  • Valid Micro Focus Purchase Order number
  • Name and email address of the Micro Focus employee that ordered your goods or services. In exceptional cases where you don't have a Purchase Order, you must include the Requestor Name and E-mail Address
  • For Credit Notes: Invoice number and Purchase Order number of the invoice against which credit is given

Additionally, some countries have legal requirements to include the following:

  • Invoice number, issue date
  • Your tax registration number
  • Micro Focus tax registration number
  • Correct legal company name
  • Correct sold-to address
  • Your bank details Item description, unit price, total price, quantity, currency, VAT (value added tax) or other applicable transaction tax amount
  • Tax rate
  • Taxable base amount
  • Tax amount
  • Exemption reason in case you apply a tax exemption
  • Transaction currency tax amount in local tax reporting currency in case you issue in a foreign currency with taxes
  • Any additional information as per legal requirements in your country
Non-PO Scanning Requirements

The Micro Focus scanning solution uses advanced scanning capabilities to convert attached invoice documents into our Procurement system.

High-quality documents will ensure the data is appropriately read by the scanning solution. Faded, creased, or out of square (crooked) documents may not scan accurately causing delays in processing.

Invoices will automatically be rejected in the following cases:

  • Cover Sheets
  • Future Dated Invoices
  • Additional line items that do not match the Purchase Order line items
  • Invoice amount that exceeds the PO dollar amount
  • Include multiple Purchase Orders on the Same Invoice
  • Multiple attachments per email

Payment Questions?

Contact Micro Focus Accounts Payable Department for payment related questions.

release-rel-2020-11-2-5506 | Sun Nov 29 15:06:10 PST 2020
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release/rel-2020-11-2-5506
Sun Nov 29 15:06:10 PST 2020