Secure Content Management

Enterprise content management discovers & protects your most sensitive data across its lifecycle. Content management software secures your business by knowing what data you’ve stored, who has access to it & what policies are most effective in managing it.

  • Many organizations do not have a clear enterprise content management map of where and what sensitive data resides on their various applications, databases and servers. Identifying the most critical information data in your organization is the bedrock of effectively protecting it with modern content management system software and analytics.

  • Retired applications need upgrades or migration paths to secure inactive and sensitive data. Policies can be set to help maintain this data for regulatory compliance reasons and for business continuity.

  • With evolving privacy regulations such as GDPR, HIPAA, and Dodd Frank, there is real risk that sensitive data may not be managed in accordance with compliance legislation. Don’t let your data be exposed to leakage.

The three axioms of managing risk

You can’t manage and protect what you don’t know and understand

Sensitive data may reside in a wide range of active, retired and abandoned business systems. If you don’t have the enterprise content management tools needed to identify PII, PCI, PHI and corporate records irrespective of what enterprise system they may be housed in, such sensitive information could be exposed, stolen or lost. If that happens, not only will your organization’s reputation be shattered but you may also be in breach of various privacy and data protection regulations.

You can’t protect everything all of the time

Different organizations have different ideas of what value looks like for them, their stakeholders, and their customers. For some, value means better insights and decision making; for others, it means reducing the cost of managing information. The enterprise content management system ensures you understand the business you are in, the data you have, where it resides, and what purpose it serves. You can thereafter organize the data by value, context, and relevance.

A proactive approach makes business sense

Proactive data classification powered by rich analytics allows organizations to bridge distinct information silos and deliver granular insight into data. You can highlight only the most relevant information and facilitate business activities all while protecting sensitive data. By automating the process of accessing, understanding and applying policy, enterprise content management and data classification technologies enhance risk mitigation.

Data Privacy and Protection

Achieve greater visibility into your structured and unstructured data to uncover all sensitive information across your business applications and system databases.

Secure high-value targets and enable recovery of data after a ransomware attack.
Discover, manage, and secure all PII, PCI, and PHI as it moves across the enterprise.
Automate policy application to govern the information lifecycle.
Create policies via a user-friendly dashboard.
Simplify definition and analysis of policy with advanced file analysis, regardless of format or location.
woman with ipad, server racks, data privacy, data protection
library, books, information, risk, modernization
Information Risk and Modernization

Manage risk associated with legacy applications and data by acquiring insight into information and disposing of targeted data, or by migrating critical data to an active repository.

Rationalize large volumes of legacy data and applications that pose significant cost and risk.
Create trending reports that can show the rate at which content on network volumes or shares is growing.
Eliminate reliance on out-of-date applications that present risk.
Extract strategic insight and create value from business data.
Perform ROT (Redundant, Obsolete, & Trivial) and data clean-up as you adopt new applications or migrate to the Cloud.
Preservation and Governance

Apply policies uniformly to all regulated data and quickly investigate data when requested by regulatory agencies.

Automated retention management for over 160 jurisdictions that supports thousands of content types in a unified solution.
Meet ISO, DOD, FDA, Dodd-Frank, and GDPR requirements.
Permissions reports that address compliance with data security and privacy regulations.
Apply policy to all types of data (i.e. files, voice, video, structured and unstructured data).
Derive information insight to determine in-scope data.
men at white board, data preservation, data governance
release-rel-2020-4-1-hotfix-4132 | Fri Apr 3 01:44:21 PDT 2020
Fri Apr 3 01:44:21 PDT 2020