Document Store General tab

  • Deployment Status - to set store availability. Select from:
    • Available - default. The store is available to users.
    • No Additions - closes the store for new items. Users can still delete documents from the store.
    • Read Only - closes the store and prevents all changes to documents in the store

  • Monitor Store Capacity - select for Content Manager to actively monitor store size

    • Limit store size to - the maximum amount of data in this store
    • Send an alert message if store reaches percent full of - the percentage of the store capacity that, when the store reaches it, triggers an email.

      You can select the user to email in the system options Email tab field Send Email Notification when Document Stores approach capacity limits. See System Options Notifications page.

  • Compress documents to reduce storage size - makes Content Manager compress documents in the store unless they are already compressed. You can use the Content Manager Enterprise Studio function File Types to specify additional file types that Content Manager should not compress.
  • Encrypt documents for added confidentiality in storage - available only when creating a new store. Select for Content Manager to encrypt all the electronic documents that users add to the new store for additional security. As a result, the documents cannot be accessed from the file system. You cannot change this setting after creating the store, or for any existing store, neither from encrypted to unencrypted, nor from unencrypted to encrypted.
    To encrypt documents in an existing store, use Transfer Documents to move them from the unencrypted store to an encrypted store. See Transferring documents between stores.
  • Create new subfolders, when the number of files exceeds - select for Content Manager to create subfolders in the store when a folder contains a certain number of files. The option is selected by default. Subfolders make store access more efficient and backup easier. When selected, a number field becomes available to set the maximum number of files in a folder. The default is 10000.
  • Create new subfolders, when a subfolder size exceeds - select for Content Manager to create subfolders in the store when a folder reaches a certain size. When selected, the number field becomes available to set the maximum subfolder size.