Jurisdictions
A jurisdiction in Content Manager represents a legal entity that has the power to compel an organisation to retain its records in a particular manner.
Typically, a jurisdiction corresponds to a country; it may also be a state, or an international body that administers an international treaty.
For example, a jurisdiction Country A specifies the Retention Schedule ABC146 with one of the triggers being Destroy Ten Years after Registration. Then the new record REC789 is saved to Content Manager with the Retention Schedule ABC146; and Content Manager applies the jurisdiction Country A to it, which it has determined by checking its default jurisdiction rules.
Content Manager then recognises that the trigger Destroy Ten Years After Registration should be applied to the new record and does so automatically. From that point onwards, the record is under governance by that particular trigger's Retention Schedule, which will flag this record for destruction at the prescribed time in the future.
For this functionality to be available, the feature Multiple Jurisdictions must be selected in the System Options Features page.
When setting up your Content Manager jurisdictions, you can combine multiple single jurisdictions in jurisdiction groups.
Typically, you would implement the jurisdiction feature in steps:
- You create single and/or group jurisdictions.
See Creating, modifying, deleting jurisdictions. - You apply single and/or multiple jurisdictions to Content Manager Classifications, Record Types, user Locations or Organisations.
See Working with jurisdictions. - You apply single and/or multiple jurisdictions to triggers within Content Manager Retention Schedules.
See Adding Triggers to Retention Schedules. - You apply Content Manager Retention Schedules to records automatically or manually.
See Using Retention Schedules with records. -
Content Manager applies Retention Schedule triggers to records with the same single jurisdiction or group according to the jurisdiction trigger rules.
See Working with jurisdictions
All jurisdiction features are available through a separate licence.
A group of jurisdictions is a set of any type of jurisdictions.
When you apply a group of jurisdictions to a record or Retention Schedule trigger, Content Manager applies all the individual jurisdictions to it. Therefore, you can organise jurisdictions in groups and then apply an entire set by just selecting the respective jurisdiction group.
Content Manager follows rules when applying triggers to records based on jurisdictions. For example, Content Manager uses a trigger with a matching single jurisdiction over a trigger with a standard group jurisdiction that the single jurisdiction is a member of. For the full set of jurisdiction trigger rules, see Working with jurisdictions.
A federation of jurisdictions is a set of any type of jurisdictions, just like a jurisdiction group. The difference to a standard group is that Content Manager uses a trigger with a matching single jurisdiction, however also applies a trigger with a federation jurisdiction that also contains the single jurisdiction. For the full set of jurisdiction trigger rules, see Working with jurisdictions.
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