Without an intuitive digital file-sharing system, Brazil’s Federal Prosecution Service, the Ministério Público Federal, employed time-intensive, expensive manual and e-mail-based methods to share information – complicating IT infrastructure and potentially jeopardizing data security and efficiency.
As a public body, Brazil’s Federal Prosecution Service always strives for more efficient and effective ways to deliver justice for Brazilians. To become more dynamic, the ministry looked to modernize its e-mail-based information sharing processes, which were limiting the flexibility of prosecutors, reducing the cost-efficiency of its operations, and weakening data security.
Mauro Sobrinho, CIO of Brazil’s Federal Prosecution Service, takes up the story: “For our prosecutors to make timely and informed decisions, they need access to highly sensitive data without delay. Previously, our prosecutors either manually shared information with colleagues via e-mail, with cumbersome size restrictions, or relied on DVDs of case data to be sent via post. These manual processes were time-intensive, costly and reduced the security of sensitive information.
“While we incorporated some digital file sharing with iFolder, which helped us synchronize folders across our network, this software had limited capabilities: issuing permissions for important documentation required assistance from the IT department and we were unable to share large files. What’s more, iFolder is not compatible with tablets, smartphones and other portable devices – offering limited work mobility for our staff.”
To drive swift and sure justice, Brazil’s Federal Prosecution Service aimed at providing prosecutors with mobile access to data without compromising the security of the highly sensitive information that it handles.